4 ADMINISTRATIVE SERVICES ASSISTANT 5 - 09042024-61399 Jobs in Knox, TN
SORT BY
S
S
S
S
ADMINISTRATIVE SERVICES ASSISTANT 5 - 09042024-61399
$47k-59k (estimate)
Full Time | Public Administration
1 Week Ago
State of Tennessee is Hiring an ADMINISTRATIVE SERVICES ASSISTANT 5 - 09042024-61399 Near Knox, TN
Work Activities
Job InformationState of Tennessee Job Information
Opening Date/Time:09/04/2024 11:59PM Central TimeClosing Date/Time09/17/2024 11:59PM Central Time
Salary (Monthly):$4,517.00 - $6,758.00
Salary (Annually):$54,204.00 - $81,096.00
Job Type:Full-Time
City, State Location:Knoxville, TNDepartmentHuman Rights Commission
LOCATION OF (1) POSITION TO BE FILLED: HUMAN RIGHTS COMMISSION, HOUSING URBAN DEVELOPMENT, KNOX COUNTYFor More Information, Visit The Link Belowhttps://acrobat.adobe.com/link/review?uri=urn:aaid:scds:US:d4a2e16c-915a-399d-acc5-89e6e36217a7QualificationsEducation and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to substantial (five or more years of) full-time increasingly responsible professional staff administrative experience.
Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education on a year-for-year basis, to a maximum of four years.
Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.
ORFour years of increasingly responsible professional administrative services experience with the State of Tennessee.
OverviewSummary: Under general supervision, is responsible for professional staff administrative work of considerable difficulty and supervisory work of average difficulty in support of line operations; and performs related work as required.
Distinguishing Features: This is the third supervisory class in the Admin Services Assistant sub-series. Incumbents in this class independently perform complex administrative duties having broad scope and impact. This work frequently involves developing new and evaluating existing policies and procedures for managing administrative programs and activities, and directing fiscal services and budgetary operations involving large sums of money. Employees in this class have regular personal contacts with high level officials and administrators in explaining, interpreting and enforcing pertinent laws, regulations and policies, handling difficult negotiations, resolving issues and problems, and making presentations to various representative groups and the general public on administrative related matters. This work also involves independent responsibility or overall supervisory responsibility for important and complex operational, financial, personnel and/or technical records and reports for specific activities or operations in a large operational unit or small highly specialized technical unit. This class differs from that of Admin Services Assistant 4 in that incumbents of the latter supervise administrative services functions of less scope and impact and often administer fiscal services and budgetary activities of lesser monetary value and complexity. There are also less frequent difficult personal contacts with high level officials. This class differs from that of Admin Services Manager in that incumbents of the latter plan, organize and direct major portions of administrative services functions for the largest and most complex organizational units and have major impact on complex policy development, implementation and evaluation, financial and budgetary control, organization and staffing, and planning activities in their respective agencies. This class differs from that of more specialized classes that supervise administrative services related and analytic functions in that incumbents of the latter perform these duties within a specific, limited field and supervise specialized analytic rather than generalized operations.
ResponsibilitiesMaking Decisions and Solving Problems:
Job InformationState of Tennessee Job Information
Opening Date/Time:09/04/2024 11:59PM Central TimeClosing Date/Time09/17/2024 11:59PM Central Time
Salary (Monthly):$4,517.00 - $6,758.00
Salary (Annually):$54,204.00 - $81,096.00
Job Type:Full-Time
City, State Location:Knoxville, TNDepartmentHuman Rights Commission
LOCATION OF (1) POSITION TO BE FILLED: HUMAN RIGHTS COMMISSION, HOUSING URBAN DEVELOPMENT, KNOX COUNTYFor More Information, Visit The Link Belowhttps://acrobat.adobe.com/link/review?uri=urn:aaid:scds:US:d4a2e16c-915a-399d-acc5-89e6e36217a7QualificationsEducation and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to substantial (five or more years of) full-time increasingly responsible professional staff administrative experience.
Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education on a year-for-year basis, to a maximum of four years.
Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.
ORFour years of increasingly responsible professional administrative services experience with the State of Tennessee.
OverviewSummary: Under general supervision, is responsible for professional staff administrative work of considerable difficulty and supervisory work of average difficulty in support of line operations; and performs related work as required.
Distinguishing Features: This is the third supervisory class in the Admin Services Assistant sub-series. Incumbents in this class independently perform complex administrative duties having broad scope and impact. This work frequently involves developing new and evaluating existing policies and procedures for managing administrative programs and activities, and directing fiscal services and budgetary operations involving large sums of money. Employees in this class have regular personal contacts with high level officials and administrators in explaining, interpreting and enforcing pertinent laws, regulations and policies, handling difficult negotiations, resolving issues and problems, and making presentations to various representative groups and the general public on administrative related matters. This work also involves independent responsibility or overall supervisory responsibility for important and complex operational, financial, personnel and/or technical records and reports for specific activities or operations in a large operational unit or small highly specialized technical unit. This class differs from that of Admin Services Assistant 4 in that incumbents of the latter supervise administrative services functions of less scope and impact and often administer fiscal services and budgetary activities of lesser monetary value and complexity. There are also less frequent difficult personal contacts with high level officials. This class differs from that of Admin Services Manager in that incumbents of the latter plan, organize and direct major portions of administrative services functions for the largest and most complex organizational units and have major impact on complex policy development, implementation and evaluation, financial and budgetary control, organization and staffing, and planning activities in their respective agencies. This class differs from that of more specialized classes that supervise administrative services related and analytic functions in that incumbents of the latter perform these duties within a specific, limited field and supervise specialized analytic rather than generalized operations.
ResponsibilitiesMaking Decisions and Solving Problems:
- Resolves problems according to agency policies and procedures.
- Handles negotiations to resolve problems or issues.
- Independently develops policies and procedures for implementing new or modifying existing administrative services programs and activities.
- Assists top executives in developing, implementing, and enforcing major policies and procedures affecting an agency as a whole or a significant segment of the public.
- Supervises the preparation and maintenance of a variety of pertinent complex operational, financial, personnel, and/or technical records and reports.
- Manages a program function such as fiscal services, budgeting, grants administration, contract management and administration, procurement, property administration, space planning and management, personnel, stores, records management, mail, printing, public information, information systems, and general research with independent control over grants and/or contracts of very significant complexity and monetary value.
- Serves as a liaison between the agency and persons of substantially high rank in order to explain, interpret, and enforce pertinent laws, regulations, policies, and procedures.
- Makes presentations to representative groups and the general public to inform them on administrative matters.
- Prepares and edits organizational publications for a variety of audiences.
- Prepares budgets for the agency.
- Reviews, analyzes, and controls operating budgets of significant complexity.
- Conducts grant development, administration, and monitoring to ensure compliance with grant requirements.
- Monitors the agency's purchase orders to ensure accuracy, completeness, and compliance.
- Maintains appropriate records of agency inventory and property.
- Makes recommendations on staff employment, retention, promotion, demotion, and other human resources actions.
- Acts as the Administrative Services Officer in a small department with very complex and varied administrative services, a small mental health facility, or a large operating unit.
- Performs human resources administration in one or more of the following areas: employee relations, affirmative action, recruitment, employee development, and training.
- Plans programs to meet agency objectives.
- Performs a variety of general staff administrative duties to support program operations.
- Conducts research in one or more of the following areas to obtain relevant information: fiscal, economic, non-technical legal, legislative, and publications.
- Analyzes pertinent policies and procedures to make recommendations for improvements.
- Interprets and enforces existing policies and methods.
- Analyzes the organization, economy, efficiency, and quality of agency operations and services to make recommendations for improvements.
- Makes work assignments to staff in order to achieve agency objectives.
- Utilizes appropriate computer programs to accomplish administrative activities.
- Trains subordinate staff.
- Writes job plans to ensure performance objectives are established.
- Conducts performance evaluations to provide feedback on employee performance.
- Supervises staff.
- Reviews records, reports, and research in order to ensure accuracy, completeness, and adherence to standards.
- Prepares records and reports to meet agency needs.
- Maintains agency records based on established guidelines.
- Communicates managerial directives to program operations to ensure their enforcement.
- Studies operations and services to make suggestions to management for improvements.
- Communicates project status or other relevant information.
- Decision Quality
- Functional/Technical Competencies
- Dealing with Ambiguity
- Technical Learning
- Integrity and Trust
- Total Work Systems
- Conflict Management
- Timely Decision Making
- Organizational Agility
- Action Oriented
- Administrative and Management
- Communications and Media
- Computers and Electronics
- Economics and Accounting
- Law and Government
- Mathematics
- Principles and Methods for Education and Training
- Principles and Procedures of Human Resources
- Providing Customer Service
- Public Safety and Security
- Sales and Marketing
- Active Learning and Listening
- Complex Problem Solving
- Coordination of Administrative Activities
- Critical Thinking
- Equipment Maintenance
- Instructing
- Judgment and Decision Making
- Management of Financial Resources
- Management of Material Resources
- Management of Personnel Resources
- Mathematic
- Monitoring
- Negotiation
- Persuasion
- Reading Comprehension
- Service Orientation
- Social Perceptiveness
- Speaking
- Systems Analysis
- Time Management
- Troubleshooting
- Writing
- Deductive and Inductive Reasoning
- Oral Expression and Comprehension
- Originality
- Perceptual Speed
- Problem Sensitivity
- Selective Attention
- Time Sharing
- Visualization
- Written Expression and Comprehension
- Personal Computer
- Telephone
- Microfiche
- Microfilm
- Fax Machine
- Printer
- Scanner
- Copy Machine
- Calculator
- Retail Sales Equipment
- Other Office Related Equipment as Required
Job Summary
JOB TYPE
Full Time
INDUSTRY
Public Administration
SALARY
$47k-59k (estimate)
POST DATE
09/07/2024
EXPIRATION DATE
10/04/2024
WEBSITE
tn.gov
HEADQUARTERS
NASHVILLE, TN
SIZE
15,000 - 50,000
FOUNDED
1976
TYPE
Private
CEO
BILL LEE
REVENUE
$10B - $50B
INDUSTRY
Public Administration
Related Companies
About State of Tennessee
Tennessee Department of Tourist Development have natural beauty, southern hospitality, serene weather, and something for everyone.
Show more
The job skills required for ADMINISTRATIVE SERVICES ASSISTANT 5 - 09042024-61399 include Customer Service, Time Management, Accounting, Planning, Presentation, Problem Solving, etc. Having related job skills and expertise will give you an advantage when applying to be an ADMINISTRATIVE SERVICES ASSISTANT 5 - 09042024-61399. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by ADMINISTRATIVE SERVICES ASSISTANT 5 - 09042024-61399. Select any job title you are interested in and start to search job requirements.
For the skill of Customer Service
Essential Business Solutions
Full Time
$40k-52k (estimate)
Just Posted
Show more
The following is the career advancement route for ADMINISTRATIVE SERVICES ASSISTANT 5 - 09042024-61399 positions, which can be used as a reference in future career path planning. As an ADMINISTRATIVE SERVICES ASSISTANT 5 - 09042024-61399, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary ADMINISTRATIVE SERVICES ASSISTANT 5 - 09042024-61399. You can explore the career advancement for an ADMINISTRATIVE SERVICES ASSISTANT 5 - 09042024-61399 below and select your interested title to get hiring information.
Similar Jobs
Popular Articles
Top 10 Things to Avoid Putting on a Job Application
Read Article
How to Describe Your Education in a Resume
Read Article
How to Write a Memorable Cover Letter in 5 Ways
Read Article
4 Personal Finance Tips to Make During Job Transition
Read Article
4 Best Camera Setups for Interview
Read Article
Keeping a Job Search Journal: 9 Types of Journaling You Can Do
Read Article
