90 Administrative Assistant Jobs in Salt Lake, UT
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Scalley Reading Bates Hansen & Rasmussen, P.C.
Salt Lake, UT | Full Time
$44k-56k (estimate)
2 Weeks Ago
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State of Utah is Hiring an Administrative Assistant Near Salt Lake, UT
Job DescriptionAre you looking to enter the rewarding world of public service? The Utah Division of Corporations and Commercial Code is seeking a professional, organized, and hardworking individual for the position of Administrative Assistant to the Division Director. If you’re looking to be a part of a dedicated team that serves the public and the business community, this will be a great fit for you!
AGENCYThe Utah Department of Commerce is the licensing and registration agency for Utah’s professional and business community. Commerce’s mission is strengthening trust in Utah’s commercial activities. Commerce does this through regulation, enforcement, and education. Commerce has eight divisions, representing various economic industries. You can learn more about the agency by visiting the Commerce website .
Benefits
- This position is NOT eligible for telework, and is required to be in the office Monday - Friday 8am to 5pm.
- Maintaining the Division Director’s calendar, including scheduling and assisting with meetings.
- Maintaining the division’s financial records, paying bills, ordering supplies, tracking inventory, providing budget summaries, and reviewing expenditures.
- Preparing agendas and minutes for meetings.
- Making travel arrangements for division staff, handling reimbursement of travel expenses, and keeping staff in compliance with travel policies.
- Managing equipment maintenance, and working with suppliers and vendors.
- Setting up new hires (onboarding); working with the Division of Human Resource Management (DHRM) and the Division of Technology Services (DTS).
- Carrying out policies related to purchasing.
- Managing the Division Director’s archiving.
- Maintaining a working knowledge of all division and Department of Commerce policies.
- Managing the division’s parking inventory and schedule.
- Coordinating the reporting of productivity metrics by the division’s management team.
- Serving as a point of contact for the Executive Assistant to the Executive Director of the Department of Commerce and other divisions’ administrative personnel.
- Screening access to the Division Director.
- Notarizing certified document orders for the division.
- Tracking legislation.
- Ot her duties as assigned.
- Strong organizational skills.
- Excellent customer service and communication skills.
- Prior experience working in a legal environment.
- Proper discretion and trustworthiness.
- The ability to adapt to what is needed to be successful.
- A strong work ethic, high standards, and attention to detail.
- The ability to work with Word, Excel, and Google.
- The ability to be resourceful.
- The ability to deal with challenging situations
- Paralegal certification or legal environment experience.
- Accounting education, training, or experience.
- Prior office/clerical experience, ideally as an administrative assistant or similar position.
- Utah Notary Public certification , or willingness to obtain after employment.
AGENCYThe Utah Department of Commerce is the licensing and registration agency for Utah’s professional and business community. Commerce’s mission is strengthening trust in Utah’s commercial activities. Commerce does this through regulation, enforcement, and education. Commerce has eight divisions, representing various economic industries. You can learn more about the agency by visiting the Commerce website .
Benefits
- Health Insurance - Public Employee Health Program (PEHP):
- 3 medical plan options. Choose a Traditional or High Deductible Health Plan. There is an Opt-Out Cash Benefit option for those that have other medical insurance coverage.
- 5 dental plan options, with an Opt-Out Cash Benefit option for those that have other dental insurance coverage.
- 4 vision plan options under EyeMed or OptiCare
- Retirement - Utah Retirement Systems (URS):
- Employees who have any service credit with an employer covered by the Utah Retirement Systems prior to 7/1/2011 are in the Tier I Public Employees System.
- Employees hired on or after 7/1/2011 and who have never been in the URS retirement system have two options for retirement in the Tier II System.
- Tier 2 Hybrid Retirement System. Employer contributes an amount equal to 10% of your salary between both plans (pension and 401(k))
- Tier 2 Defined Contribution Plan. Employer contributes an amount equal to 10% of your salary to a 401(k) plan only.
- Employer contributions to your 401(k) are vested after four years.
- Paid Time Off:
- Annual leave and sick leave are accrued at 4 hours per pay period each (4 hours annual, 4 hours sick).
- Annual leave amounts increase with years of service.
- We have 12 paid holidays.
- Job Classification: Administrative Assistant (#11054).
- As a condition of employment with the Department of Commerce, employees shall receive compensatory time off in lieu of payment in cash for all overtime worked under the Fair Labor Standards Act (FLSA).
- DHRM rules apply for promotions/transfers.
- Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
- Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
Job Summary
JOB TYPE
Full Time
SALARY
$40k-51k (estimate)
POST DATE
01/28/2023
EXPIRATION DATE
06/23/2024
WEBSITE
utah.gov
HEADQUARTERS
MONTICELLO, UT
SIZE
15,000 - 50,000
TYPE
Private
CEO
CHET JOHNSON
REVENUE
$10B - $50B
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