Description

• A current resume (Indicating your related experience);
• A Letter of Interest (Preferably no more than two pages) describing how you meet the qualifications and why you are an ideal candidate for this position; and
• Three professional references.

• Flexible schedules
• Comprehensive compensation packages
• Training and development opportunities
• The fulfillment of public service

Duties

• This position is responsible for facilitating, reconciling, tracking, and documenting all financial transactions of the assigned departments within DOC- CI MIS.
• Order, receive, store, inventory and issue materials, supplies parts and equipment for
  stewardship use.
• As the Purchase Card Custodian, reconcile purchases by accessing online banking program statements. Verify shipments; check field orders and purchase orders against packing lists and parts received. Establish and maintain master records lists.
• Process incarcerated worker payroll on a regular basis, which includes verifying batch
  contents for accuracy, hours, rate of pay, coding, and appropriate approvals. Communicate with stakeholders and incarcerated banking as needed.
• Maintain MIS vendor clearance list.
• Maintain the MIS daily barge schedule for accuracy.

• Submit clearance checks, and notify appropriate stakeholders (DOC, SCC, and CI) of visitors to McNeil Island.
• Assist as reservation contact for island barges, publish, and distribute daily manifest for tugboat/barge use to all CI and SCC stakeholders, including but not limited to vessel access, firing range operations and other agencies as needed.
• Attend meetings and trainings relative to the position and assigned by the General Manager.

• In collaboration with CI Communications manager, develop stewardship newsletters and formal written communications to enhance open communication and transparency with staff and incarcerated workers.
• Independently gather information, organize, and type letters and memorandums for
  approval/signature from the General Manager.

• Provide delegated administrative duties, office management and secretarial functions for the General Manager and Island Operations Manager. Independently prioritizes office workflow for maximum results and efficiency, ensuring confidentiality in all matters.
• Prepare agendas for the meeting and notify attendees of meeting details. Attend meetings, take notes, and prepare and distribute minutes of the meetings.
• Review incoming and outgoing files to ensure information is correct and file maintenance compliance per policy.
• Process files for closure and archiving per DOC Policy.

• To include but not limited to: participate in office training as it pertains to assigned duties, and act as the interagency liaison for scheduling, corresponding and meetings.
• Provide backup administrative support to the Island Operations Manager and the Marine Department as requested.

Qualifications

Required Qualifications:

• High school graduate or GED.
• Three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work. (Formal education can substitute year for year for experience)
• Computer literate with a working knowledge of Microsoft office products or equivalent software programs.
• Effective oral and written communication skills in routine and emergent situations.
• Ability to develop and promote professional interpersonal relationships.

• One year of experience as an Administrative Assistant 2
• AA degree or higher in business administration, public administration, or closely related field.
• Experience working in a correctional setting, with Incarcerated individuals.

Supplemental Information