Duties

• Ensures the contents of Incarcerated Individuals records are legal, accurate, and maintained in a secure setting.
• Utilize, update, and maintain data bases and programs pertinent to information that is relative to Incarcerated Individuals sentence.
• Establish and validate agency jurisdiction of Incarcerated Individuals .
• Review and verify accuracy of legal documents relating to convictions and sentencing.
• Respond to request for public disclosure in compliance with federal and state public disclosure laws.
• Verify identification of Incarcerated Individuals to law enforcement through pictures, fingerprints, and other physical data.
• Testify in court as expert witness regarding the validity of Incarcerated Individuals records and identity.
• Archive Incarcerated Individuals records according to established procedures.
• Provides direct support to the Correctional Records Manager.
• Ability to communicate effectively internally and externally.
• Ability to multi-task, prioritize, and complete work assignments in a fast paced, deadline oriented environment.
• Requires independent decision making to interpret laws.
• Maintain confidentiality of information learned through the job performance that is protected by Department of Corrections policy, federal and state laws.
• Release procedures to include auditing central files, Liberty, Offender Management Network Information (OMNI), and Offender Release Plan (ORP).
• Ensures all notifications are complete with time lines set by RCW's or policy.
• Contacts law enforcement agencies or ICE regarding release to jurisdictions.
• Complete orders of release, sex offender registration when applicable and explain reporting instructions to Incarcerated Individuals .

Qualifications

• High School Diploma or equivalent
• Must respect and maintain confidentiality.
• Demonstrated ability to effectively communicate with co-workers, the public, and/or criminal justice agencies.
• Demonstrated ability to analyze and solve problems under highly stressful or adverse situations.

• Two years of experience maintaining or processing Incarcerated Individuals records, such as legal files, property files, grievance files, administrative files, medical files, parole files, counselor or custody files, in governmental law enforcement office, court setting or and adult or juvenile correctional agency.
• College-level course work in criminal justice, business administration, accounting, social science, or a related field will substitute for one year of experience.

Supplemental Information

'The mission of DOC is to improve public safety by positively changing lives.'
For additional information about the agency, please visit doc.wa.gov.
IMPORTANT NOTES:

• Please include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
• Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
• This position may be represented by a Union Shop.

• Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
• Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, genders, sexual orientations, and social, ethnic and cultural backgrounds.
• Respectfully acknowledge people's differences and recognize these differences as important and valuable.
• Promote inclusiveness.
• Be culturally sensitive and appropriate.
• Respect and value diverse backgrounds and traditions.