Description

• Meaningful work- We recognize that our work has purpose and know how it contributes to the goals of our teams, division, and agency.
• Work-life integration- We maintain a human-centered culture that promotes empathy, flexibility, autonomy, and assistance so we can maintain a well-balanced life.
• Growth- We encourage personal and professional growth by providing tools, resources, support, and opportunities, so we can enhance our knowledge, skills, and strengths to achieve our fullest potential.
• Teamwork- We work together, collaborate and support each other by embracing differences, strengths and contributions so we can be empowered to better ourselves, our teams and the division.
• Respect and Community- We listen, communicate, and acknowledge others' ideas and efforts, so we can sustain a work environment that fosters a sense of belonging, recognition, and worth.
• Happiness- We foster a positive work environment where we celebrate each other, spread kindness, and build relationships, so we can have fun together and enjoy coming to work.

• A great total compensation and benefits package
• Paid Vacation, Leave, and Holidays
• Work from anywhere in Washington State. Occasional travel to the DES headquarters in Olympia to attend events or meetings may be required.
• An agency-wide commitment to diversity, equity, inclusion and respect, and leaders who encourage all employees to bring their authentic selves to work
• Access to several state business resource groups including the Rainbow Alliance and Inclusion Network, Veteran Employee Resource Group, Latino Leadership Network, Blacks United in Leadership and Diversity, Disability Inclusion Network, and Washington Immigrant Network
• Supported growth and development opportunities
• Opportunities to serve your community through meaningful work

Duties

Some of What You Will Enjoy Doing:

• Research and document individual state tax laws and filing requirements.
• Assist with process documentation state-by-state to support all out of state tax requirements.
• Establish DES as a business in states where workers are teleworking to correctly withhold and report: State tax, Unemployment tax, Worker’s Compensation tax, PFML, Transit tax, Local tax, and any other tax as required by state law.
• Consult with SAFS clients to establish clients as a business where workers are teleworking and correctly withhold and report: State tax, Unemployment tax, Worker’s Compensation tax, PFML, Transit tax, Local tax, and any other tax as required by state law.
• Document withholding calculation requirements and taxable wage requirements regarding, Unemployment tax, Worker’s Compensation tax, PFML, Transit tax, Local tax, and any other tax as required by state law.
• Ensure compliance with other state tax requirements.
• File individual state taxes as required by each state: monthly, quarterly or annually for DES and SAFS Clients and remit payment.
• Run reports to identify hours worked quarterly for each out of state employee.
• Work with employees to gather taxable amount(s) to be collected and entered into the HRMS system with the appropriate state wage type.
• Stop Washington-based taxes where other out-of-state taxes take precedence and ensure unemployment set up as out of state.
• Report for workers compensation plan to DES Risk.
• Maintain P-Card and create accounting entries to reconcile.
• Respond, research, and resolve inquiries from employees, vendors, the IRS, DRS, SAO, STO and OFM.
• Review payroll actions such as new hire, separations, insurance and retirement benefits, shared leave, garnishments, taxable fringe benefits, overpayments, underpayments, health adjustments, and other deductions.
• Enter and or retrieve data into the state's payroll (HRMS).
• Add Out of State tax deductions to employee’s W-2s at the end of the year.
• Use financial data from Enterprise Financial Reports and the Internal Revenue Service website for analysis.
• Maintain in-depth knowledge and expertise in state and federal reporting.
• Ensure staff is trained in appropriate payroll methods and procedures in regard to state reporting.
• Recommend and assist in the implementation of internal controls and processes to ensure that our time is being used efficiently.
• Reconcile amounts deposited into the general ledger against the amounts withheld for each employee working out of state. Use this reconciliation to support tax filings state-by-state.

Qualifications

Required Qualifications
To qualify for this position, a candidate must possess 18 quarter hours in accounting, auditing, budget, or other relevant field OR as a condition of employment, commitment to attain hours within 12 months of hire. In addition to this education requirement, a candidate must possess one (1) of the following education and experience options:
[OPTION 1]:

• Bachelor’s degree in accounting, public administration, business administration, or related field; AND
• Three (3) years of experience in accounting, auditing, or relevant financial field

• Associate’s degree; AND
• Five (5) years of experience in accounting, auditing, or relevant financial field

• Seven (7) years of experience in accounting, auditing, or relevant financial field

• Master’s degree in public administration, business administration, or related field or possession of a CPA, CMA, and/or CGFM; AND
• Two (2) year of experience in accounting, auditing, or relevant financial field.
• Note: Possession of both a relevant Master’s degree AND two(2) of the listed certifications will substitute for experience.

• Able to learn and understand the language and concepts of our DES DEI culture and commit to being a part of creating and maintaining a diverse, equitable, respectful, and inclusive workplace.
• Demonstrate a commitment to growth, learning and self-awareness when provided training and opportunities to participate in improving our work environment.
• Participate and behave in a manner that creates trust and builds working relationships, promoting teamwork and collaboration in the work environment.
• Demonstrate the understanding that all people are valued; contribute to an equitable, inclusive, and respectful environment when working with members of the group, team, organization or community.
• Commit to being an active participant in continually evaluating and improving strategies that promote equity and inclusion in our organization.

• Two (2) years of state and payroll tax filing, tax compliance or tax examination experience.
• Demonstrated understanding of GAAP, SAAM, RCW and WAC as they relate to out of state taxes.
• One (1) year of experience working in AFRS
• One (1) year experience using SAP/HRMS
• Experience creating & processing Journal Vouchers

Supplemental Information

• A letter of interest that shows your personality and voice to describe why you are the successful candidate and how you meet the specific qualifications for this position
• A current resume, detailing experience, and education
• A list of at least three (3) professional references with current contact information
• Unofficial transcripts that showcase and verify your education credits