Description

DSHS ESA Office Manager

• Serve as the Administrative Assistant to the Chief; prepare confidential documents involving personnel actions, manage professional commitments for the Chief, schedule meetings and conference rooms, transcribe meeting minutes, liaison between the Chief and staff
• Serve as Travel card custodian and make travel arrangements for staff
• Serve as designated Records Custodian; retention, control requirement, and storage
• Serve as primary envelope and business card approver for the Division
• Manage large key inventory for meeting and storage rooms, desks, filing cabinets, and all other locked items.
• Serve as liaison with building management; coordinate maintenance/repair and janitorial for floor housing 120 cubicles, 12 private offices, shared rooms, and common spaces
• Maintain current building floor plans
• Provide oversight and direction for inventory, ordering, purchasing, and receiving of equipment and supplies
• Coordinate equipment repair and serve as point of contact for vendors
• Arrange pickup for surplus items and records for archive
• Serve as primary point of contact for coordinating ergonomic assessments for staff; serve as liaison with Enterprise Risk Management, Facilities, and IT to resolve staff ergonomic recommendations
• Represent unit at building Safety Committee meetings
• Perform monthly building access audits; coordinate with the IT Security Officer and Card System Coordinator to revoke badge access as needed
• Serve as backup Time and Attendance Keeper for DCS Headquarters and the Virtual Legal Office

• Ability to plan, organize, and supervise central office service units
• Ability to achieve results in a fast-paced and rapidly changing environment
• Ability to troubleshoot problems and creatively find solutions
• Extensive experience with office organization, methods, and management principles in both large and multiple locations

• Updated Resume
• Three professional references with contact information
• Letter of interest describing your experience and explaining how you meet the required skills and abilities as outlined in the qualifications section

Our Department of Social and Health Services (DSHS) mission to Transform Lives requires that we come together with a sense of belonging, common purpose, shared values and meaningful work. It is crucial to our agency’s mission that you bring an equity, anti-racism and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA individuals, immigrants and refugees, and families building financial security.

Supplemental Information

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

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