Description

• Develop project work plans including proposed scopes, schedules, and budgets using standard project management techniques.
• Plan, monitor, and control all activities associated with the disparity study.
• Develop the following: project charters, project schedules, test plans, user acceptance plans, training plans, and closeout reports.
• Collaborate with internal and external partners in project planning, delivery, change management, and communication plans.
• Provide internal and statewide training related to projects.
• Manage weekly, bi-weekly, and quarterly meetings to discuss progress of projects.
• Develop status reports.
• Support efforts of Governor’s Subcabinet on Business Diversity.

Duties

Some of What You Will Enjoy Doing:
Independently plans, monitors, and manages the statewide, highly visible, and politically charged, disparity study project throughout the project lifecycle utilizing project management best practice processes and techniques:

• Establishes required project organizational and governance structures, to include committees and oversight.
• Facilitates the establishment of Project Steering committees.
• Establishes and leads project meetings to manage the progress throughout the duration of the project. Continuously monitors and measures project execution of assigned tasks.
• Identifies reports and escalates, as appropriate, any deviations from the approved scope, schedule, and budget.
• Monitors project budget, adjusts schedule, resources, tasks, and deliverables according to project work plan and communicates any deviations from the approved project plan.
• Checks the project’s spending, tracks the actual monthly costs against the projected monthly costs (budget burn-down), and immediately notifies Project Steering Committee of any significant deviations.
• Coordinates project activity with external entities to ensure compliance with project Subject Matter Expert (SMEs), ensures and documents project compliance with standards, guidelines, and best practices.
• Coordinates organizational change management (OCM) for assigned projects and ensures operation of effective OCM communication mechanisms.
• Facilitates project organizational change management activities.
• Devises methods and processes to analyze/evaluate problems.
• Creates detailed implementation plans, including implementation task schedules, task sequencing, testing plans and execution, staff and personnel training plans and implementation/ongoing support requirements.

• Coordinates initial and on-going training sessions related to the project and changes.
• Provides technical assistance to business owners and staff, state agencies, prime contractors, subcontractors, and others seeking information and assistance related to the disparity study and implementation plans.
• Coordinates and attends outreach events to discuss the disparity study.

• Coordinates with the DES Procurement Liaison in the development, issuance, execution, supervision, and evaluation of RFPs and RFQs for identified solutions.
• Directs the selection process, evaluation and hiring of an external quality assurance consultant. Manages the contract of the consultant hired in support of the project.
• Coordinates the assignment of appropriate SME personnel to the project. Monitors vendor contract budget, attendance, work durations, deliverables, and execution.
• Escalates issues to management as appropriate.

• Attends all staff meetings and provide updates.
• Attends outreach and community engagement meetings to present on disparity study progress.

• Collaboration
• Effective communication
• Project management
• Meeting facilitation
• Change management
• Adaptability
• Critical thinking
• Complex problem solving
• Accountability
• Optimization of work processes

Qualifications

Required Qualifications:
To be eligible for this position, a candidate must possess one (1) of the following education and/or experience options:
[Option 1]:

• Four (4) years of full-time employment in a role requiring: strong analytical skills, critical thinking and problem-solving skills, oral and written communication through presentations and reports, teamwork and collaboration, leadership, use of data to present complex information, project and/or program management, and continuous improvement skills with a concentration in Lean/Agile.
• Note: Work experience in multiple areas may be combined to meet the Bachelor’s degree requirement.

• Bachelor’s degree from an accredited college or university involving a course of study in Business Administration, Public Administration, Law, Public Policy, or a closely related field.

• Two (2) years of progressive, full-time experience managing all aspects of projects, including budgets, preplanning, scheduling, change management, communication, and vendor management.
• One (1) year experience in two or more of the following areas: conducting research, analyzing policies, laws, rules, or regulations, conducting business analysis, and developing requirements, business policy development.
• One (1) year experience interpreting and presenting complex information to a broad audience and articulating technical needs to both technical and non-technical audiences. Ability to translate complex nuances to others.
• Intermediate knowledge and understanding of project management techniques and standards.
• Intermediate level knowledge of Visio.
• Demonstrated ability to operate effectively in a political-sensitive environment and make decisions that satisfy diverse interests and contribute effectively to organizational goals.
• Results oriented with a focus on results and desired outcomes and how to best achieve them.
• Ability to apply advanced knowledge of a wide range of principles, concepts and practices in the assigned area(s) gained through extensive experience and skill in applying this knowledge to complex work assignments.
• Proven track record of establishing and maintaining effective, collaborative, and positive working relationships with colleagues and individuals on project teams. Recognized as a resource to others.
• Independently works on all levels of an assignment (including most complex) and provides guidance to staff on complex issues.
• Ability to complete complex tasks using advanced knowledge and skill, including developing new processes, and working with internal and external customers and stakeholders.
• Ability to improve processes; focus on broader issues.
• Ability to see the holistic view of situations in order to complete tasks.
• Provides practical/relevant ideas and perspectives on process or practice improvements that may be easily implemented.
• Ability to demonstrate and uphold the following OMWBE Values and DEIB policies and practices.

• Certified or professional level certification as a Project Manager, such as PMP
• Lean Six Sigma Green Belt
• Change management certification
• Philosophy reflecting servant leadership, good judgement, problem-solving techniques, teamwork, and effective interpersonal communication
• Experience and working knowledge of civil rights contracting equity programs
• Working knowledge of disparity studies

Supplemental Information

Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position:

• A letter of interestthat shows your personality and voice and demonstrates the key skills you will bring to our team.
• A current resume, detailing experience, and education.
• A current list of at least three (3) professional referenceswith their updated contact information.