Two (2) Positions

Title- Payroll Processor

Classification- Fiscal Analyst 2

Job Status- Full-Time/Permanent
 WDFW Program- Financial Services Program – Payroll Division
 Duty Station- *Olympia, Washington – Thurston County

*Position has a requirement of 40% in-person with a possibility of an allowance of 60% telework as determined after initial trial service period is passed and training is complete. Initial trial service period is 100% in person. 

First application review date: September 16, 2024

Learn more about being a member of Team WDFW!

Photo Caption: Western Bumble Bee – Photo Credit: WDFW

Perform several complex and time sensitive payroll and benefit duties that affect all WDFW programs and staff statewide.

Administer payroll services within the agency to include handling inquiries and providing information to employees and others, preparing payroll and related documents, health benefits, long term disability and leave.

In this dynamic role, you will interpret, evaluate, and resolve problems pertaining to the application of the collective bargaining agreements, the Washington Administrative Code and agency policies and procedures in professional and technical personnel and payroll administration.

What to Expect-

Among the varied range of responsibilities held within this role, the Payroll Processor will be responsible for,

Payroll and Benefits Processing: 

• Enter payroll actions as they are received from the Human Resources Department.
• Review and enter required payroll documents into appropriate systems. 
• Enter taxable payments to employees into HRMS.
• Print and distribute required payroll documents. 
• Research, analyze, audit, and resolve complaints, inquiries and problems dealing with pay, insurance benefits, state retirement, federal and state taxes, and recurring deductions at the request of the employees, agency managers, budget section, human resources, and other state and federal agencies. This includes pulling physical personnel files. Run reports in HRMS and analyze information to determine appropriate action.

Processing Timesheets in Total Time: 

• Audit and authorize hours entered on timesheets for accuracy related to overtime, compensatory time, exchange time, vacation leave, sick leave, shared leave, and other types of leave taken twice a month during payroll cutoff. 
• Verify that employees have leave balances greater or equal to the leave they have recorded. 
• Determine if the hours are in accordance with Collective Bargaining Agreements, Washington Administrative Code and Revised Code of Washington. 
• Enter corrected timesheets into HRMS and/or Total Time for any retroactive payments and/or overpayments.

Benefits Administration: 

• Analyze and examine all medical, dental, long-term disability and retirement forms for completeness and accuracy.
• Analyze and default eligible employees who have not selected a plan choice within 30 days as prescribed by the Health Care Authority.
• Provide assistance with interpretation of the Health Care Authority insurance rules and regulations and with the completion of their enrollment, beneficiary and claim forms for medical, dental and disability insurance.

Qualifications:

Required Qualifications: 

Option 1: Associate degree in business, public administration, accounting, economics, statistics, or relevant field, which includes at least 18 quarter or 12 semesters hours of accounting, auditing, mathematics, statistics, or budgeting and two (2) years of professional (paid) experience in accounting, budget, finance, or public administration. 

Option 2: Six (6) months of current or recent experience as a Fiscal Analyst 1.

Option 3: Equivalent education/*experience.

*Please note: Professional experience may substitute for education but not usually for the credit hours.

Preferred Qualifications:

In addition to the required qualifications, our ideal applicant will possess some or all the following:

• Experience using Washington State Agency’s SAP HRMS with responsibility performing the following tasks: processing payroll, benefit, and leave transactions; analyzing employee leave balances; adjusting leave accruals.
• Knowledge of state laws, collective bargaining agreements and various state agency policies as they pertain to payroll, leave and benefits entitlement.
• Experience analyzing, reviewing, and reconciling data and reports within or between financial and administrative systems.
• Professional knowledge of Generally Accepted Accounting Principles (GAAP), state government accounting rules and the Statewide Accounting and Administrative Manual (SAAM).
• Proficiency with MS Office Suite and/or Office 365.
• Basic understanding of W-4 and Social Security and Medicare taxes.

Your application should include the following:

• A completed online application.
• An up-to-date resume (chronological preferred) showcasing how your qualifications align with the job requirements.
• A cover letter detailing your interest in the position, your relevant skills and experience, and why you are the ideal candidate.
• At least three professional references with current contact information.

Working Conditions: 

Work Setting, including hazards: Office setting.

Schedule: Typically, 8:00 AM - 5:00 PM, Monday through Friday. May be required to occasionally work more than 40 hours per week or on weekends to meet deadlines during peak periods, particularly during payroll processing.

Travel Requirements: Occasional travel may be required throughout the state to attend training, meetings, and conferences.

Customer Interactions: Large volume of communication with field and office staff by phone, email, and in person that require timely responses.

SUPPLEMENTAL INFORMATION:

In addition to pay and other special employee programs, there are other benefits that WDFW employees may be eligible for. Click the “Benefits” tab at the top of this announcement to learn more.

Important Note: 

All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

Union - WFSE: 

This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE). This recruitment may be used to fill positions in addition to those listed.

Veteran and Military Spouse Preference Notice: 

Per RCW 73.16.010 Veterans and spouses of active-duty military personnel who meet the minimum qualifications of a position are eligible for preference during the initial application review stage. To receive this benefit, please do the following: 

• Notify us of your veteran or military spouse status by email at RecruitmentTeam@dfw.wa.gov.  
• Veterans only – Attach a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter.
  • Please redact any PII (personally identifiable information) data such as social security numbers.
• Subject line must include recruitment number, position, and spouse/veteran (example: 2024-1234 – Biologist 1 – Veteran)
• Include your name as it appears on your application in careers.wa.gov.

Diversity, Equity, and Inclusion Employer

As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.

Request an accommodation: Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email Jayme.Chase@dfw.wa.gov, or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.

Technical Difficulties: If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com. 

Other questions: If you have other questions regarding this position, please reach out to diana.humes@dfw.wa.gov and reference the job number in the subject line.

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