Appointment method:
Minimum Qualifications:
Administrative Specialist 1: A bachelor's degree and two years of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.
Administrative Specialist Trainee 2: A bachelor's degree and one year of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.
Administrative Specialist Trainee 1: A bachelor's or higher degree.
Substitution: A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.
NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply (see minimum qualifications above). At this time, agencies may recruit and hire employees by making temporary appointments. If a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
List Appointment: Candidates must be reachable on the Civil Service eligible list for 26-872, Professional Career Opportunities, or 00-500, Public Administration Traineeship Transition.
55 b/c Appointment: Candidates must meet the eligibility requirements of the Governor's Program to Hire Individuals and Veterans with Disabilities as described in Civil Service Law •55b/c. Information about this program can be found here: https://www.cs.ny.gov/rp55/
Transfer: Candidates must have one year of permanent competitive service in a title eligible for transfer via Sections 70.1 or 52.6 of the Civil Service Law. Information regarding transfer eligibility may be available on the Civil Service Career Mobility Office website at http://careermobilityoffice.cs.ny.gov/cmo/.
Please Note that under Civil Service Law, an employee cannot have two consecutive upward 70.1 or 52.6 transfers without an intervening eligible list appointment if such transfers would exceed two salary grades.
Duties Description The New York State Department of Financial Services seeks to build an equitable, transparent, and resilient financial system that benefits individuals and supports business. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; ensuring the health of the entities we regulate; driving economic growth in New York through responsible innovation; and preserving the stability of the global financial system.
The Department of Financial Services is seeking candidates for the position of Administrative Specialist 1 in the Information Technology Services Unit. Duties include, but are not limited to, the following:
•Liaises for CTO teams to other admin teams at DFS;
•Updates the IT Calendar, coordinates team calendars and meetings as needed;
•Assists managers with the coordination and preparation of documents, which require input across the IT teams;
•Coordinates interviews for candidates applying for IT positions;
•Gathers and prepares specifications from IT personnel and vendors, obtains price quotes;
•Initiates and processes Purchase Requisitions (PRs) in the Statewide Financial System (SFS) or purchases IT products involving a Procurement Card (P-Card) in emergency situations;
•Reconciles the P-Card transactions on a monthly basis;
•Certifies goods or services ordered are delivered as requested in accordance with specifications;
•Assists with entering and processing documents in the Round Robin system;
•Assists with the hiring of Hourly Based Information Technology (HBITS) staff together with the Procure to Pay Team in OFM; and
•Liaises with the Procure to Pay Team in OFM, as necessary.
Additional Comments Please note that a change in negotiating unit may affect your salary, insurance and other benefits.
Salary: $65,001 - $82,656 (Journey Level)
$52,198 (Trainee 2)
$49,363 (Trainee 1)
Appointment Status: Contingent Permanent
Some positions may require additional credentials or a background check to verify your identity.
Name Ioni Reyes
Telephone
Fax (518) 402-5071
Email Address Ioni.Reyes@dfs.ny.gov
Address
Street One Commerce Plaza

Suite 301
City New York
State NY
Zip Code 12257
Notes on Applying To Apply: Interested qualified candidates must submit a resume and letter of interest no later than June 26, 2024, to the email address listed below. Vacancy ID in the subject line of your email to ensure receipt of your application. Email submissions are preferred.
Ioni Reyes
New York State Department of Financial Services
Office of Human Resources Management
One Commerce Plaza, Suite 301
Albany, NY 12257
Email: Ioni.Reyes@dfs.ny.gov
Fax: (518) 402-5071
All candidates that apply may not be scheduled for an interview.
Public Service Loan Forgiveness
Employment with New York State qualifies an individual for Public Service Loan Forgiveness (PSLF). This program forgives the remaining balance on any Direct Student Loans after you have made 120 qualifying monthly payments while working full-time for a U.S. federal, state, local, or tribal government or not-for-profit organization. To learn more about the program and whether you would qualify, please visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
AMERICANS WITH DISABILITIES ACT: REASONABLE ACCOMMODATIONS
Under the Americans with Disabilities Act (ADA), the Department of Financial Services is required to provide reasonable accommodation for known physical or mental limitations of an otherwise qualified applicant with a disability if an accommodation would enable the applicant to perform the essential functions of the job. If the accommodation would constitute an undue hardship on the operations of the agency, the agency is not required to provide it.
All people with disabilities are encouraged to apply to all jobs for which they meet the minimum qualifications.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 473-3130 or via email at response@oer.ny.gov.