NY HELPS
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
NON-COMPETITIVE MINIMUM QUALIFICATIONS:
One year of clerical experience.
COMPETITIVE MINIMUM QUALIFICATIONS:
Permanent service in this title or one year of permanent competitive or 55-b/c service in a title SG-7 or higher and otherwise eligible for transfer under Civil Service Law.
NON COMPETITVE PROMOTON (NCP) QUALIFICATIONS:
Non-Competitive Promotion (NCP) Qualifications: To be eligible for NCP, candidates must be in the Department of State promotion field and have one year or more of permanent, contingent-permanent or 55 b/c service as an Office Assistant 1, Clerical, or Keyboarding title allocated to a Grade 6 or higher. If 3 or fewer qualified Department of State Office Assistant 2 respond to this posting, Civil Service may approve the permanent appointment of one of the qualified Office Assistant 1, Clerical, or Keyboarding title without further examination.
Note: Non-competitive refers to not competing in an examination; the appointment will be competitive.
It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.
55 B/C QUALIFICATIONS: Individuals certified eligible for the 55 B/C program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response.
Duties Description The Office Assistant 2 duties in the Division of Buildings Standards & Codes will include but are not limited to the following:
•Supervise two or more Office Assistant 1's or other lower-level staff.
•Directly perform the more difficult/complicated clerical processing and office support work for which substantive knowledge of the program area is required.
Under the supervision of the Program Aide, the Office Assistant 2 would perform a range of tasks, including but not limited to:
•Gather, compile, and prepare data from manual or automated files for input into the State Learning Management System (SLMS):
o Homework completion.
o Basic training verification.
o Certification checks.
o Updates to contact information and other duties as assigned.
o Correcting errors in SLMS.
•Respond to questions concerning the operation of the unit or program area.
•Resolve work problems.
•Review forms and documents and make appropriate determinations.
•Coordinate arrangements for meetings, courses, and other gatherings:
o Arrange for rooms.
o Take attendance.
o Ensure appropriate materials and equipment are available.
•Importing and formatting Excel spreadsheets.
Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.
We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.
NOTE ON TELECOMMUTING: The Department of State employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines.
Some positions may require additional credentials or a background check to verify your identity.
Name Raelynn Creech
Telephone 5184742752
Fax 5184023656
Email Address HRM.Recruitment@dos.ny.gov
Address
Street 99 Washington Avenue, Suite 1150
City Albany
State NY
Zip Code 12231
Notes on Applying If you are interested and meet the minimum qualifications above, email your cover letter, resume, and New York State Part 1 Application (https://dos.ny.gov/employment-opportunities) to HRM.Recruitment@dos.ny.gov. Please include Title, Location and Vacancy ID # you are applying for in the subject line of your email.