Non-competitive Minimum Qualifications (NY HELPS appointed):
One year of clerical experience.
Competitive Minimum Qualifications (non-NY HELPS appointed):
Promotion: one year as an Office Assistant 1; or one year of permanent service in a clerical or keyboarding title allocated to Grade 6 or higher.
Duties Description Campus Title: Office Assistant 2 (NY HELPS)
State Title: Office Assistant 2 (NY HELPS)
Department: Student Accounts
Bargaining Unit: CSEA-ASU, view our state benefits here!
Professional Rank and Salary Range: SG-9; $41,399
Duration: Calendar Year (this position follows a 12-month schedule)
Brief Description of Duties:
SUNY Morrisville is seeking an Office Assistant 2 to support our Student Accounts department!
Office Assistants perform office support and clerical work to meet the requirements of agency programs. Such work may consist of but is not limited to data entry; math or calculations; mail, supply, and inventory-related tasks; keyboarding and other document preparation tasks; answering telephones; completing forms; assisting customers; creating or assisting in the preparation of reports, charts, graphs, and tables; and other related activities. This work is accomplished in accordance with applicable procedures, rules, regulations, and laws.
This person will assist with walk-ins by either answering questions related to billing and refunds or directing to another department, monitor/respond to office email account, answering phones, opening and distributing mail, responding to and distributing phone messages, and completing daily, weekly, and monthly reports as assigned.
We are here to mentor and train motivated candidates!
Important Notice for those appointed under NY HELPS:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Primary Responsibilities include but are not limited to:
Non-supervisory Office Assistant 2 positions perform complicated clerical and office support activities that require substantive knowledge of the program and/or of the program's governing laws, rules, or regulations. Such laws, rules, or regulations may be subject to frequent change. Incumbents typically handle sensitive applications, requests, or inquiries in which management or executive staff may be contacted or interested. They process applications or requests that do not meet normal parameters and may require additional research and consultation with higher level staff. They also perform activities that may require coordination with internal or external parties.
Duties of non-supervisory Office Assistants 2 may include the following:
Greet visitors and answer phones.
Gather, compile, and prepare data from manual or automated files and other sources for various reports, publications, records, or other external or internal communications.
Respond to questions concerning the operation of the unit or program area.
Assist with incoming and outgoing mail.
Audits and processes refund checks, money moves, and billing adjustments.
Process pre-payment registration, print checks, storage, and back-up for daily bank deposit.
Reconcile daily deposits.
Review forms and applications and make appropriate determinations.
Process grants and scholarships.
Assist with processing miscellaneous daily campus cash receipts from students, parents, and external cash locations.
REQUIREMENTS:
Non-competitive Minimum Qualifications (NY HELPS appointed):
One year of clerical experience.
Competitive Minimum Qualifications (non-NY HELPS appointed):
Promotion: one year as an Office Assistant 1; or one year of permanent service in a clerical or keyboarding title allocated to Grade 6 or higher.
Additional Comments Important Notice for those appointed under NY HELPS:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Some positions may require additional credentials or a background check to verify your identity.
Name Rachel Jackson
Telephone 3156846037
Fax
Email Address jacksork@morrisville.edu
Address
Street 80 Eaton St

Brooks Hall
City Morrisville
State NY
Zip Code 13408
Notes on Applying To apply, please apply on our job site. Here is direct link to the posting: https://morrisville.interviewexchange.com/jobofferdetails.jsp?JOBID=177260