1 Project Controls Administrator Job in Joliet, IL
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Project Controls Administrator
$56k-74k (estimate)
Contractor | Wholesale
3 Weeks Ago
Sterling Site Access Solutions, LLC is Hiring a Project Controls Administrator Near Joliet, IL
Company SummarySterling Site Access Solutions LLC is a national vertically integrated site access service provider to the North American Energy Infrastructure Marketplace. An Illinois based company, with facilities located across the country, including regional construction offices, distribution centers and world class manufacturing facilities. As a data driven company, Sterling provides complete turnkey ground protection products and services to the transmission & distribution, renewables, civil and oil & gas markets. Sterling is committed to developing our employees, providing best in class customer service and being responsible stewards of the environment.
Position SummaryThe primary goal of the Project Controls Administrator is to ensure the efficient, effective, accurate and timely processing of all ECS project orders in compliance with the ECS Job Lifecycle Program (policy, process and procedure).
The primary responsibility is to serve as the internal, back-office "point-of-contact” for assigned projects. Make sure i's are dotted and t's are crossed with respect to the requirements of the business process and project documents. Ensure each order is consistently and accurately created, maintained, and eventually closed-out in both B2W and NAV. Prudently determine how to balance the demand and pressure of the day-to-day with the "best-practice” requirements of the business process to ensure the integrity of the order.
To be successful, the PCA must exercise sound judgement and decision-making in all project matters, while keeping internal stakeholders properly informed of the on-going status of the project. He/she shall provide timely communication to all project stakeholders, ensure collaboration, and make sure there is an effective hand-off of information throughout the various stages of the process. The PCA must lead by example consistently demonstrating courteous, professional, timely, efficient, and effective services to all internal and external customers.
Essential Functions
Sterling does not discriminate based on actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender, gender identity or expression, sexual orientation, veteran status, physical or mental disability, or any other characteristic portrayed by applicable federal, state or local laws and ordinances.
EEO StatementSterling Site Access Solutions, LLC ("Sterling") is an equal opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions at Sterling are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations where we operate.
Position SummaryThe primary goal of the Project Controls Administrator is to ensure the efficient, effective, accurate and timely processing of all ECS project orders in compliance with the ECS Job Lifecycle Program (policy, process and procedure).
The primary responsibility is to serve as the internal, back-office "point-of-contact” for assigned projects. Make sure i's are dotted and t's are crossed with respect to the requirements of the business process and project documents. Ensure each order is consistently and accurately created, maintained, and eventually closed-out in both B2W and NAV. Prudently determine how to balance the demand and pressure of the day-to-day with the "best-practice” requirements of the business process to ensure the integrity of the order.
To be successful, the PCA must exercise sound judgement and decision-making in all project matters, while keeping internal stakeholders properly informed of the on-going status of the project. He/she shall provide timely communication to all project stakeholders, ensure collaboration, and make sure there is an effective hand-off of information throughout the various stages of the process. The PCA must lead by example consistently demonstrating courteous, professional, timely, efficient, and effective services to all internal and external customers.
Essential Functions
- Consistently demonstrate commitment and support for the Sterling vision, mission, policies and procedures.
- In accordance with policies and procedures, wear the designated personal protective equipment (PPE) required when and where needed for production floor tours or field visits.
- Immediately report any safety related injury or illness as outlined in the company policies and procedures.
- Cross train within the team, and across other departments, as needed and required.
- Ensure compliance with the ECS Job Lifecycle Program and Delegation of Authority (DoA).
- Maintain close communication and collaboration with ECS stakeholders, particularly the PM and PA.
- Ensure order information is properly set-up and maintained in the ERP system over the life of the project e.g., contract value, line items, change orders, taxes, cost codes, field labor and equipment costs, customer billing information, credit memos, etc.
- Create Subcontract Agreements in NAV using standardized templates for either T&M or Lump Sum.
- Create Progress Billing using AIA or NAV generated invoices
- Create Purchase Orders in NAV for material suppliers and subcontractors.
- Qualify Job Bundle documents for accuracy and completeness. Correct oversights and errors prior to release for Order Entry.
- Initiate a credit review by the Credit Department for all orders that exceed, or have the potential to exceed, a customer's credit limit PRIOR to entering the order.
- Confirm the NAV and B2W "new” vendor and/or customer creation process has been completed as required.
- Continually maintain the Job Folder with up-to-date, accurate project documentation.
- Conduct the Job Set-Up Analysis to confirm the order has been properly structured in both NAV and B2W for cost-tracking and invoicing prior to pushing to B2W Track. Verify the structure of the job in B2W Track.
- Ensure compliance to the Change Order Process. Initiate and expedite change order processing relative to customers and subcontractor agreements, and vendor purchase orders in a timely fashion. Ensure all systems are maintained accordingly.
- Monitor A/R aging. Pursue or support obtaining outstanding collections from the customer when appropriate.
- Track and maintain Job Cost Data in company ERP system(s). Ensure continuity between B2W and NAV, where required.
- Ensure the proper close-out of all projects within B2W and NAV.
- All other duties and projects as assigned.
- Bachelor's Degree in Business, Accounting or other relevant formal education.
- Minimum 3-years' order-processing experience in a construction or manufacturing related field, preferred.
- Experience with corporate ERP systems required. Microsoft Dynamics Navision preferred.
- Experience with construction estimating and cost-tracking software systems required. B2W preferred.
- Self-starter, ability to handle criticism, flexible, works well with limited direction.
- Ability to multi-task and adapt to changes quickly in a fast-paced environment both within a team or independently.
- Excellent ability to prioritize and plan work. Uses time efficiently.
- Proficient MS Office computer skills with the ability to learn and utilize specialized software applications.
- Skilled at interpreting, organizing and communicating data in a clear and concise manner.
- Ability to work with people at all levels of the organization.
- Strong interpersonal skills. Effectively communicate in English - both orally and in writing.
- Highly organized, analytical, and strong problem-solving skills.
Sterling does not discriminate based on actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender, gender identity or expression, sexual orientation, veteran status, physical or mental disability, or any other characteristic portrayed by applicable federal, state or local laws and ordinances.
EEO StatementSterling Site Access Solutions, LLC ("Sterling") is an equal opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions at Sterling are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations where we operate.
Job Summary
JOB TYPE
Contractor
INDUSTRY
Wholesale
SALARY
$56k-74k (estimate)
POST DATE
05/31/2024
EXPIRATION DATE
06/27/2024
WEBSITE
sterlingsolutions.com
HEADQUARTERS
PHOENIX, IL
SIZE
200 - 500
FOUNDED
1949
TYPE
Private
CEO
CARTER STERLING
REVENUE
$50M - $200M
INDUSTRY
Wholesale
Related Companies
About Sterling Site Access Solutions, LLC
Sterling designs and installs ground mats that includes composite, crane, outrigger and floating mats for industrial purposes.
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The job skills required for Project Controls Administrator include Customer Service, Accounting, Problem Solving, Billing, Commitment, Analysis, etc. Having related job skills and expertise will give you an advantage when applying to be a Project Controls Administrator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Project Controls Administrator. Select any job title you are interested in and start to search job requirements.
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The following is the career advancement route for Project Controls Administrator positions, which can be used as a reference in future career path planning. As a Project Controls Administrator, it can be promoted into senior positions as a Project Manager - Construction that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Project Controls Administrator. You can explore the career advancement for a Project Controls Administrator below and select your interested title to get hiring information.
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