This position provides a broad range of administrative support and personal assistant services to the Chief Executive Officer.

• Screen all incoming telephone calls, answer telephones in a prompt, professional manner
• Review, prioritize and direct incoming correspondence; compose and/or prepare general (and confidential) correspondence
• Schedule and coordinate meetings, prepare materials in advance and attend meetings as necessary.
• Attend meetings and prepare meeting notes.
• Manage calendar and facilitate schedules.
• Facilitate communications between Executive team and their respective direct reports.
• Schedule and coordinate travel arrangements.
• Prepare expense reports and check all incoming expenses and mileage reports prior to approval.
• Review, code, route and track all invoices
• Update and distribute phone lists as appropriate
• Assist in generating reports and presentations.
• Track and monitor all corporate campaign donations
• Corporate client liaison and hostess for fundraisers and other corporate events when needed
• Coordinate dining reservations and personal meetings.
• Occasional miscellaneous errands not limited to shopping, purchasing gifts, mailing holiday cards etc.
• Research, hire and oversee vendors/contractors for private residence as needed.
• Oversee vendors and their routine maintenance of private residence.
• Other duties as assigned, business and personal.

COMPUTER SKILLS:

Must be proficient with Microsoft Office 365; Word, Excel, PowerPoint and Outlook. Google Chrome, Google Earth, Windows 10

OTHER SKILLS and ABILITIES:

The role requires a motivated “multi-tasker” who is able to maintain stability and positive attitude under pressure. A high percentage of the work is time sensitive and confidential. Good communication (both verbal and written) and organizational skills are required along with excellent follow-through skills. Must be detail oriented. The individual must be personable and approachable with a cheerful disposition.

• Type: full-time
• Education: Completion of two years college education (or equivalent) or professional training/degree (or equivalent) preferred.
• Minimum Experience: Minimum of seven years’ experience as an executive administrative assistant.
• Reference ID: