The Administrative Assistant is responsible for performing the day to day processing of accounting department operations to include:

• Maintains updated vendor files and monthly statement audits
• Processes monthly financial reports and end of month closing reports
• Corresponds with vendors and responds to inquiries
• Creates, matches, and posts purchase orders
• Filing, sorting, organizing, and retrieving vendor information
• Performing basic bookkeeping tasks and recording financial transactions.
• Assist in processing inventory
• Assists with accounts receivable statements and special projects, as necessary
• Prepares batches of invoices for data entry
• Manages the weekly check runs
• Manages invoices, wires, check requests and expense reports for the Florist and Wholesale divisions
• Resolves discrepancies in accounting records for the Florist and Wholesale divisions
• Calculates freight for cut flower shipments and box sizes data entry
• Manages and tracks vehicle listing and heavy equipment maintenance