17 Commercial Property Administrator Jobs in Chicago, IL
Stream Realty Partners is Hiring a Commercial Property Administrator Near Chicago, IL
Job DescriptionThe Commercial Property Administrator position provides first-class property management services and assists the Property Management team with day-to-day responsibilities of operating a commercial real estate building or a portfolio of properties. Typical duties include Accounts Receivable & Accounts Payable, office administration, customer service and enhancing tenant relations.
ESSENTIAL FUNCTIONS:
- Administrative duties.
- Timely and accurate processing of Accounts Payable and Accounts Receivable.
- Assist with monthly reporting in Yardi or MRI, MS Excel and MS Word.
- Communication with tenants, vendors and building guests in person, via phone or email.
- Scheduling of vendor, tenant and leasing appointments.
- Answer telephone and screen calls for appropriate personnel; Write up messages and deliver messages to personnel or voice mail; Greet guests and notify personnel of incoming visitors; Accept deliveries/packages; Check Answering Service messages each morning and write-up and deliver as necessary.
- Receive work order requests by phone or in person; Write up work order(s), communicate with building engineer, and distribute to building engineers/janitorial; Write up Security work orders and give to Security Guards; Maintain office file of reports.
- Accounts Payable duties – code invoices and verify proper backup, forward to Property Manager for approval and enter invoices into the payables system.
- Accounts Receivable duties– prepare and send late letters on a monthly basis and follow up with tenants for payment; Prepare and send default letters when necessary. Prepare paperwork for lock-outs as needed; Refer accounts to Collections as necessary. Prepare deposits, take to bank for deposit and enter into system.
- Prepare Aging Reports on a weekly and monthly basis.
- Prepare monthly/quarterly reports to be copied, bound and sent out to owners.
- File office documents as necessary; Prepare Lease Termination Forms and Write-off forms as necessary; Create Vendor Files; Maintain Certificates of Insurance for vendors/tenants.
- Schedule building activity including move-ins / move outs; Verify insurance.
- At least 1-3 years of experience in Commercial Property Management or a similar/related industry
- Previous administrative or office management experience
- Attention to Detail
- Basic accounting skills and knowledge
- Mathematical aptitude
- Strong verbal and written communication skills
- Excellent customer service skills
- Good organizational skills
- Proficient with Microsoft Excel and Word; Yardi experience a plus
- Typing skills 30 wpm
- Desire and ambition to learn and grow in the property management industry and with the company
All your information will be kept confidential according to EEO guidelines.
Job Summary
Full Time
$49k-63k (estimate)
06/24/2024
08/16/2024
streamrealty.com
HOUSTON, TX
500 - 1,000
1996
Private
ELIZABETH ROMAN
$50M - $200M
Related Companies
About Stream Realty Partners
Stream Realty is a real estate firm that offers leasing, tenant representation, property and investment management services to the commercial sector.
The following is the career advancement route for Commercial Property Administrator positions, which can be used as a reference in future career path planning. As a Commercial Property Administrator, it can be promoted into senior positions as a Commercial Property Manager I that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Commercial Property Administrator. You can explore the career advancement for a Commercial Property Administrator below and select your interested title to get hiring information.
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