Property Management Administrative Assistant The property Management Administrative assistant is to provide clerical and admin support to the Property Manager. Assist or manage the day-to-day workflow of the assigned property portfolio, to ensure efficient team operations, to drive our collective Core Focus of making properties better. Job Duties: Answer Tenant maintenance calls, emails, review lease for responsibility and communicate with PM Schedule, track, and record work orders, update information from vendors, relay schedule timelines to Tenants, follow up on work order completion with PM Conduct daily monitoring of ASANA workflow with PM Initiate monthly Tenant rent increase letters Initiate monthly CPI increases if applicable Initiate monthly Tenant and Property insurance compliance, pursuant to written procedure Initiate weekly Tenant, vendor, owner filing
Ensure lease summaries and Tenant files are always up to date Assist in new property onboarding as directed by PM Initiate lease abstracts procedure, lease amendment drafts, and other documents as required at the direction of PM Initiate Tenant move in and out checklist procedure Initiate miscellaneous projects as needed CORE Competencies: Proficient in Microsoft Office Suite and Asana , should have exceptional grammatical writing abilities for emails and letters, and awareness of Yardi.
Ability to carry out laser focus concentration on tasks at hand and tune out distractions.
Ability to carry out time management discipline. Must consistently hit goals, timelines, deadlines, and fulfill promises.
Highly effective organization. Working in systems to find what you want, when you want it, and can quickly locate information needed to support daily activities. Highly effective commitment to teamwork. MUST have work history as admin role within Property Management Field Temp to HirePay: $20hrShift: M-F 8am-5pmLocation: 89118 (near Jones and Russell)*Must be able to pass FULL drug and background
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