Job Summary:
Studio T Arts & Entertainment, a nonprofit youth empowerment & arts organization, seeks a detail-oriented, highly organized and community-minded individual to join our administrative team as Executive Assistant. Reporting to the Executive Director, this position offers growth potential and competitive compensation. The Executive Assistant provides administrative and clerical support to the ED and serves as liaison to the Board of Directors. This position requires a proactive approach to problem-solving and to working within an environment that is diverse, mission driven and ever changing. The ideal individual will have the ability to exercise good judgment in a variety of situations and will possess strong communication, administrative, and organizational skills.

DUTIES AND RESPONSIBILITIES

The Executive Assistant reports to the Executive Director. Primary duties are outlined below.

• Provide administrative support to Executive Director including managing the calendar, scheduling meetings/appointments, overseeing correspondence, making travel arrangements, etc.
• Field, prioritize and respond in a professional manner to Executive Director's correspondence regarding funding, donations, employees, finances, programs, engagements, etc.
• Schedule meetings and conference rooms across the Organization
• Assist with event planning and production as needed
• Utilize Google Suite and Microsoft products to facilitate shared calendars, files and travel documents
• Coordinate with senior management staff for Executive Director’s attendance at the Organization’s multitude of activities/events
• Coordinate with Finance to prepare check requests, maintain receipts, monitor travel budgets and prepare reimbursement requests
• Perform filing, typing, data input and other clerical support for Executive and, occasionally, senior program staff
• Coordinate, book and account for, travel arrangements for the Executive and senior staff
• Arrange schedules for management staff especially in relation to meetings with Executive and traveling
• Prepare, edit and distribute letters, memos, reports and other departmental correspondence on time
• Schedule, prep for and attend staff meetings
• Daily mail sorting/delivery
• Arrange for parcel shipping for all staff as needed (correspondence, shop sales, etc.)
• Manage office supplies/budget (track inventory in supply cabinets, reorder supplies as needed, place special orders for other staff when approved)
• Arrange for flowers/gifts as requested
• “Clip” and file media stories related to the Organization
• Assist Executive Director and Board President in Board and Committee meeting preparation
• Provide administrative support to Board President as needed
• Ensure meeting announcements are distributed in advance to board and committees
• Distribute meeting minutes and materials for board and committee meetings
• Make calls and track board meeting attendance
• Assist with Board meeting logistics, and room set up, and refreshments as needed
• Collect data, enter information and prepare reports; compile all reports, motions, etc. for appropriate storage
• Assist with other committee activities as requested
• Maintain board and committee minutes records
• Assist in other administrative tasks as needed

WORKING CONDITIONS

• General office environment – sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning
• Noise level is usually low to medium
• Laptop computer provided
• Occasional lifting of up to 35 lbs.

QUALIFICATIONS AND SKILLS

The successful candidate will have completed their high school education and have a minimum of three years related employment experience with work in the nonprofit sector preferred. S/he will have a good working knowledge of general office procedures, and of all Microsoft Office applications, Google Suite, and social media web platforms. Strong organizational skills and attention to detail are a must, and the candidate should have the ability to prioritize and organize multiple activities, while being flexible and adapting to shifting priorities. In addition, s/he will be personable, proactive and self-motivated, as well as having excellent communication skills (electronic, written and verbal) with demonstrated ability to access a wide range of sources and networks for information. This position requires good judgment and the ability to function independently, thrive in an ever-evolving diverse community, as well as handle sensitive and confidential situations with diplomacy.

OF NOTE: Studio T Arts & Entertainment is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. As such, we are interested in candidates who are committed to high standards of performance and professionalism, and who will support our organizational culture of inclusion, equity and diversity. All employment decisions at STAE are based on operational need, job requirements and individual qualifications without regard to race, color, religion, national/ethnic origin, sex (including pregnancy, orientation,) age, physical or mental disability, health status, gender identity/expression, relationship status, or any other status protected by the laws or regulations in California.

To apply, please send cover letter that addresses qualifications and interest, and current resume VIA EMAIL - ap@studiotarts.org; Att’n: Executive Assistant Search, Studio T Arts & Entertainment.

Documents should be sent as attachments using Microsoft Word or PDF format, and should not exceed five (5) megabytes. No phone calls please. Only those selected for an interview will be contacted.

Learn more at www.studiotarts.org

Job Type: Full-time

Pay: $19.00 - $24.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift

Ability to Commute:

• Sacramento, CA 95815 (Required)

Work Location: In person