Overview:
About Suffolk
Suffolk is a national enterprise that builds, innovates and invests. Suffolk is an end-to-end business that provides value throughout the entire project lifecycle by leveraging its core construction management services with vertical service lines that include real estate capital investment, design, self-perform construction services, technology start-up investment (Suffolk Technologies) and innovation research/development.
Suffolk – America’s Contractor – is a national company with more than $5.0 billion in annual revenue, 2,600 employees, and main offices in Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, and San Diego. Suffolk manages some of the most complex, sophisticated projects in the country, serving clients in every major industry sector, including healthcare, life sciences, education, gaming, transportation/aviation, government, mission critical and commercial. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR’s list of “Top CM-at-Risk Contractors.” For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram.
The Role:
We’re seeking an Executive Assistant to support Senior Executives based out of our San Francisco office. The EA must be highly resourceful and enjoy working within an entrepreneurial environment that is mission and results driven and community oriented. The ideal individual will have the ability to exercise good judgement and self-motivate in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to prioritize and balance multiple projects and tasks. The EA must be able to work under pressure, at times, to handle a variety of regional and corporate activities and confidential matters with discretion.
Responsibilities:
- Perform a variety of administrative duties, such as typing reports and memos, maintaining computer database, files and performing advanced administrative tasks
- Perform duties of a highly confidential nature
- Participate in project and/or team meetings as needed
- Interact with Project Teams
- Schedule travel arrangements
- Maintain calendar, coordinate appointments, interviews, events and meetings
- Compose correspondence, reports, forms, and other documents independently
- Communicate effectively with others individually as well as in small and large groups
- Organize and plan work to meet deadlines
- Establish and maintain working relationships with Executives, Department Heads and Project Management, staff in other departments, & clients
- Identify problems and implement or recommend solutions
- Organize, prioritize, and coordinate assignments
- Perform other duties as assigned
Qualifications:
- Bachelor’s degree and 4 years related experience or 6 to 10 years related experience
- Knowledge of principles and practices of business and managing personnel
- Basic research methods and techniques
- Computer applications used in general office settings, including word processing, spreadsheet, database management, email and internet search engines
- Basic Math and standard English grammar and usage
- Good written communications
- Construction experience helpful, but not necessary and/or required departmental experience necessary
- Must be able to work independently with minimum supervision, use independent judgment and leadership techniques
- Must be tactful and use discretion
- Able to work effectively as part of a team and productively maintain confidentiality of information
- Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring
Working Conditions:
While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.
EEO Statement:
Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.