The Role:

We’re seeking an Executive Assistant to support Senior Executives based out of our San Francisco office. The EA must be highly resourceful and enjoy working within an entrepreneurial environment that is mission and results driven and community oriented. The ideal individual will have the ability to exercise good judgement and self-motivate in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to prioritize and balance multiple projects and tasks. The EA must be able to work under pressure, at times, to handle a variety of regional and corporate activities and confidential matters with discretion.

• Perform a variety of administrative duties, such as typing reports and memos, maintaining computer database, files and performing advanced administrative tasks
• Perform duties of a highly confidential nature
• Participate in project and/or team meetings as needed
• Interact with Project Teams
• Schedule travel arrangements
• Maintain calendar, coordinate appointments, interviews, events and meetings
• Compose correspondence, reports, forms, and other documents independently
• Communicate effectively with others individually as well as in small and large groups
• Organize and plan work to meet deadlines
• Establish and maintain working relationships with Executives, Department Heads and Project Management, staff in other departments, & clients
• Identify problems and implement or recommend solutions
• Organize, prioritize, and coordinate assignments
• Perform other duties as assigned

• Bachelor’s degree and 4 years related experience or 6 to 10 years related experience
• Knowledge of principles and practices of business and managing personnel
• Basic research methods and techniques
• Computer applications used in general office settings, including word processing, spreadsheet, database management, email and internet search engines
• Basic Math and standard English grammar and usage
• Good written communications
• Construction experience helpful, but not necessary and/or required departmental experience necessary
• Must be able to work independently with minimum supervision, use independent judgment and leadership techniques
• Must be tactful and use discretion
• Able to work effectively as part of a team and productively maintain confidentiality of information
• Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring