Procurement and Contracts Operations Specialist

Job Overview:

Our client, an esteemed financial services firm, is seeking a Procurement Management Operations Specialist. This role is critical in ensuring the accuracy and efficiency of contract management process and will manage special contract and vendor projects and act as a liaison between clients, vendors, and internal teams.

Key Responsibilities:

• Handle the entire contract delivery process for a portfolio of client contracts from start to finish.
• Serve as the main point of contact between clients, vendors, and colleagues, facilitating collaboration and achieving objectives.
• Maintain contracts and proposals within the Conga contract lifecycle management system (CLM).
• Act as a client representative during contract development and negotiation phases.
• Partner with the client’s legal team to ensure smooth contract communication and management.
• Translate contract terms into understandable language for non-specialists, addressing risks and client concerns.
• Review and validate contract language before it is submitted for executive and client/colleague approval.
• Draft documents and routine correspondences with high attention to detail and accuracy, creating new client communications as needed.
• Manage deadlines and provide ongoing status updates to managers and clients about items in the pipeline.
• Regularly summarize key projects and contracted vendors/consultants.
• Coordinate with accounts payable and clients on new contracts, guiding on invoices and reconciling them against contracts.
• Assist with various special projects and additional assignments as required.

Qualifications:

• Direct experience managing contracts and agreements is essential.
• Exceptional interpersonal communication skills, with the ability to interface effectively with senior-level clients and colleagues, both verbally and in writing.
• Capability to handle multiple projects simultaneously and prioritize tasks effectively using sound judgment.
• Ability to maintain professionalism and a positive attitude in a fast-paced environment.
• Motivated, efficient, proactive, with a customer service-oriented mindset.
• Strong relationship-building skills with both internal contacts and external clients.
• Excellent organizational skills and attention to detail, with superior professional writing abilities.
• Ability to follow processes, uphold policies and procedures, and think creatively when solving problems.
• Ability to work both independently and as part of a team.
• Capability to protect confidential and proprietary information of the firm.
• Proficiency with the MS Office Suite, including Word, Outlook, and Excel (specifically, a working knowledge of pivot tables, basic formulas and functions, and formatting), as well as Adobe Acrobat.
• Experience with contract management systems is a plus (such as Conga, Juro, ContractWorks, PandaDoc, etc.).
• Experience with IT agreements is advantageous but not required.
• Previous experience in a professional service, procurement, or law firm setting is preferred.

Additional Benefits:

• 100% Free, Company Paid Gealth, vison, and dental insurance, 401K plan with company match, Generous PTO and paid holidays, Hybrid work environment, Health Club / Gym reimbursement and more.