Hello,

My name is Shannon, and I am a Recruiter with The Fountain Group. We are a national staffing firm and are currently seeking a ­­­­­­­­Executive Assistant for a prominent client of ours. This position is located in ­­Fort Worth, TX. Details for the position are as follows:

Job Description:

The Executive Assistant plays a crucial role in supporting executives by managing schedules, handling correspondence, organizing meetings, and performing various administrative duties to ensure smooth office operations.

Duration: 2 years, can extend

Pay: $40.00 – 60.00/hr.

Top must haves:

• Travel arrangements experience and submitting travel expenses.
• Coordinating facilities and having guest management
• Onboarding for new employees (IT Ticketing system/IT request System)
• Ability to handle multiple systems
• Planning events – managing the outlook distribution list/org charts
• MS Office, Power Point/Outlook/Org Charts
• Can Handle volume, handle multiple projects
• Guided Buying to create PO requests (Aribia System)

Job Description

• Manage and maintain executives' schedules.
• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• File and retrieve corporate documents, records, and reports.
• Greet visitors and determine whether they should be given access to specific individuals.
• Prepare responses to correspondence containing routine inquiries.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Make travel arrangements for executives.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
• Compile, transcribe, and distribute minutes of meetings.
• Attend meetings in order to record minutes.
• Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
• Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
• Set up and oversee administrative policies and procedures for offices and/or organizations.
• Supervise and train other clerical staff.
• Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
• Interpret administrative and operating policies and procedures for employees.

If you are interested in hearing more about the position please respond to this posting with your resume attached!