2 Medical Event Operations Specialist Jobs in Andover, MA
Sunrise Systems is Hiring a Medical Event Operations Specialist Near Andover, MA
Location: Andover, MA (Remote)Duration: 12 months on ContractManager Note: This is a remote position, but travel to an event or the office may be required The manager and office is based in Andover, MA. Planning experience is very important! Experience working in or with a corporate office team would be goodDescription
- This position will manage flagship programs from inception to completion and will act as a true business partner with Sales, Marketing, and integral internal functions to ensure delivery of the highest quality.
- Additionally, this role will manage production for the entire event cycle, including venue sourcing, contract negotiation, AV/production sourcing, ground transportation, F&B planning, event design, web design, mobile app & registrations, onsite event support as well as program budget management and reconciliation.
- This person will act as a business lead in utilizing and training on event management with Cvent Software, Attendee Hub, virtual and hybrid event configurations including registration, attendee tracking, reporting, onsite registration utilizing OnArrival, mobile app creation, marketing initiatives, and pre/post-event evaluations.
- This person will have excellent time management, meet strict deadlines, have keen attention to detail, strong communication skills both written and verbal, and the ability to manage multiple tasks while maintaining a high level of customer service.
- Manage all aspects of event planning for International Medical Education Flagship courses,
- Prepares budgets and monitors expenditures for each meeting with budgeted expenses up to $1.8 M.
- Delivers logistical support and provides direction to meeting staff, vendors, and hotel counterparts for 20 meetings annually in pre-planning, onsite execution, and post planning. Meetings ranging in sizes from 40-500 attendees.
- Conducts site selection and contract negotiation for up to 20 meetings annually. Assists with city selection, creates, and sends RFPs, review, and present proposals.
- Cultivated relationships with hotel/AV partners and remain attuned to industry trends and market conditions in top destinations across the country.
- Ensure corporate spend is within Health Care Compliance (HCC) guidelines
- Troubleshoot and handle any issues that arise on the event day
- Conduct Venue sourcing and negotiations via Cvent Supplier Network
- Remain current (or ahead of the curve) with trends in event planning, design, and production, and proactively identify and solve operational challenges
- Compiles price lists and negotiates contracts for services, dates, times, and spaces.
- Tracks and processes all changes, including updating hotel confirmation numbers and cancellation numbers, room name changes
- Provides reports such as: rooming, participants list, ground transportation, group air, arrival and departure, food and beverage, translation etc.
- Knowledge of meeting planning policies, procedures, compliance, and business practices
- Oversee client experiences from conception through post-event review; manage on-site preparations, production, and event breakdown; and ensure consistent, high-level service throughout all phases
- Locate resources, visit sites, and lead pre-event meetings to help staff make decisions about event design
- Manage Open Payment reporting for all activities
- Adherence to client business conduct policies and procedures.
- Maintain the highest standards of ethics and compliance.
Requirements
- Experience 5-7 years of progressive experience in meeting planning and coordination, preferably in the medical industry.
- CMP Preferred
- Cvent Advanced Certification Preferred
- Strong background in hospitality and event management
- Domestic travel required 25%
- Ability to understand customer priorities and use industry knowledge to help achieve goals
- Self-motivated and ready to take on challenges and work under stress in a fast-paced environment
- Ability to handle pressure and make good decisions quickly
- Flexibility for domestic or international travel, as needed
- Highly detail oriented with a critical degree of accuracy regarding event details
- Strong interpersonal and communication skills
- Prepared to work flexible hours
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and meticulous attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
Job Summary
Contractor
$96k-120k (estimate)
06/02/2024
06/21/2024
sunrisesystems.com
PEMBROKE, MA
50 - 100
Private
HENRY C APPLETON
$5M - $10M
Related Companies
The job skills required for Medical Event Operations Specialist include Customer Service, Medical Education, Communication Skills, Attention to Detail, Coordination, Time Management, etc. Having related job skills and expertise will give you an advantage when applying to be a Medical Event Operations Specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Medical Event Operations Specialist. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Medical Event Operations Specialist positions, which can be used as a reference in future career path planning. As a Medical Event Operations Specialist, it can be promoted into senior positions as a Compliance Manager - Healthcare that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Medical Event Operations Specialist. You can explore the career advancement for a Medical Event Operations Specialist below and select your interested title to get hiring information.
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