12 Operations Coordinator - Hollywood Jobs in San Jose, CA
SORT BY
S
F
S
C
C
S
S
C
K
T
Operations Coordinator - Hollywood
$109k-138k (estimate)
Full Time
3 Weeks Ago
Sunset Studios is Hiring an Operations Coordinator - Hollywood Near San Jose, CA
DescriptionAt Hudson Pacific Properties, we provide best-in-class office space to the biggest names in tech (Netflix and Amazon). We're seeking an Operations Coordinator to support our Sunset Studios property in Hollywood. This successful candidate will assist in all aspects of property management for assigned Studio properties, including, but not limited to, tenant relations, operations, financial and administrative duties.
What You'll Do
What You'll Do
- Help administer the collection of account receivables.
- Review account payable invoices and process them as necessary.
- Assist in processing purchase orders for operations, construction, and engineering.
- Prepare accurate tenant bill-backs and internal re-bills promptly, providing supporting materials.
- Respond promptly to tenant requests for engineering, security, production services, maintenance, janitorial services, etc., and manage the work order system for appropriate personnel.
- Assist in updating tenant and emergency contact lists and other necessary formal tenant communications.
- Assist with tenant move-in and move-out procedures, communication, and processes.
- Assist with managing maintenance and janitorial vendors to maintain a high level of presentation throughout the assigned Studio, i.e., lobby, sound stages, elevators, corridor, restroom, vacant spaces, etc.
- Manage Certificates of Insurance for vendors through 3rd party auditing system.
- Assist Operations Manager with receiving documentation for annual Operational Audit.
- Regularly inspect property's appearance, including signs, directories, elevators, corridors, restrooms, and vacant spaces, prepare punch lists, and work with contractors on repairs.
- Collection of other necessary documents for tenant files (i.e., leases, amendments, build-out, sign plans, estoppel letters, etc.).
- Assist with meeting minutes in recurring Operational meetings.
- Oversee general office duties, including ordering daily staff lunches, kitchen inventory and restock, office supply inventory and restock, collecting mail and maintaining mail room, and ensuring office presentation is clean.
- Answer single front desk phone line for Studio.
- Assist across the studio operations team, including administrative support as needed.
- Miscellaneous projects as assigned.
- Bachelor's Degree required.
- Minimum of two years in commercial real estate or property management.
- Prior experience in production or studio operations is a plus.
- Excellent computer skills and demonstrated working knowledge of computers and software, including MS Windows, Word, Excel, and PowerPoint.
- Knowledge of basic accounting.
- Polished professional demeanor with strong communication, presentation, and interpersonal skills to interact with tenants, vendors, and other contacts.
- Ability to work under pressure and manage competing priorities while staying focused and meeting deadlines without sacrificing accuracy.
- Ability to multi-task and work independently with a keen eye for detail.
Job Summary
JOB TYPE
Full Time
SALARY
$109k-138k (estimate)
POST DATE
06/03/2024
EXPIRATION DATE
07/16/2024
WEBSITE
jump502.com
HEADQUARTERS
Piru, CA
SIZE
<25
Related Companies
Show more
Similar Jobs
Popular Articles
Top 10 Things to Avoid Putting on a Job Application
Read Article
How to Describe Your Education in a Resume
Read Article
How to Write a Memorable Cover Letter in 5 Ways
Read Article
4 Personal Finance Tips to Make During Job Transition
Read Article
4 Best Camera Setups for Interview
Read Article
Keeping a Job Search Journal: 9 Types of Journaling You Can Do
Read Article
