Salary: $25.07 Hourly
Location : Queensbury 12804, NY
Job Type: Full-Time (12-Month)
Job Number: 202400038
Division: Enrollment & Student Affairs
Department: Dean for Student Affairs
Opening Date: 06/24/2024
Closing Date: 7/8/2024 11:59 PM Eastern
Broad Function

This position involves responsibility for performing a variety of complex and confidential secretarial duties for a department head.
Major Responsibilities

An incumbent in this position is responsible for typing letters, reports and other confidential materials, and relieving the department head of administrative details by arranging conferences and contacts. The work involves frequent exercise of independent judgment in giving out information regarding departmental policies and practices and in planning the routine of an office. This class differs from that of other clerical positions by virtue of broader project responsibilities. General supervision is received from the department head with leeway allowed for the exercise of independent judgment in carrying out details of the work. General supervision may be exercised over a variety of clerical employees. The incumbent does related work as required.
•Screens telephone calls to the department head and responds to appropriate inquiries;
•Relieves department head of office detail by making appointments, receiving calls and referring them to the proper persons;
•Answers requests for administrative information and prepares office reports;
•Opens, reviews, sorts and distributes the mail in accordance with staff assignments;
•Organizes and coordinates the administrative action in the department, including handling incoming correspondence and drafting responses, and researching background information;
•Designs and maintains correspondence files;
•Schedules meetings and maintains department head's calendar;
•May operate word processing equipment in the performance of daily tasks;
•May supervise and assign work to subordinate clerical employees;
•Performs a variety of related duties as required.
Required Skills
•Thorough knowledge of office terminology, procedures and equipment;
•Thorough knowledge of business arithmetic and English;
•Good knowledge of the organization, functions, laws, policies and regulations of the agency;
•Ability to handle routine office detail independently, including composition of important letters and memoranda;
•Ability to plan and supervise the work of others;
•Ability to understand and carry out complex oral and written directions;
•Ability to operate word processing equipment or a microcomputer;
•Ability to interact in a professional manner with the public regarding various concerns;
•Ability to establish effective working relationships with a variety of people at all levels of the organization;
•Personal integrity necessary to maintain confidentiality pertaining to office matters;
•Physical condition commensurate with the demands of the position.
Educational Requirements

A) Associate's degree in secretarial science or a related field and three (3) years of clerical experience which shall have involved the use of a typewriter or the operation of word processing equipment; or
B) Graduation from high school or possession of a high school equivalency diploma and five (5) years of clerical experience which shall have involved the use of a typewriter or the operation of word processing
equipment; or
C) Seven (7) years of clerical experience which shall have involved the use of a typewriter or the operation of word processing equipment; or
D) An equivalent combination of training and experience as defined by the limits of (A), (B), and (C) above.
NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this
service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.
**This position is a competitive class position subject to all regulations of the Warren County Department of Civil Service. This position will be considered a provisional appointment, with a scheduled examination to be held at a later date. Candidate must meet civil service requirements for appointment following establishment of eligible list.**
Full consideration will be given to applications received by July 8, 2024.
SUNY Adirondack values diversity and is an Affirmative Action/Equal Opportunity Employer.
SUNY Adirondack is actively recruiting diverse faculty of all backgrounds. In efforts and our commitment to the goal of building a diverse workforce we are participating in PRODiG. PRODiG ("Promoting Recruitment, Opportunity, Diversity, Inclusion and Growth") aims to increase the representation of historically underrepresented faculty at SUNY including underrepresented minority ("URM") faculty in general and women faculty of all races in STEM fields ("WSTEM"). Click this link to find out more about PRODiG.