Job Description :

• The Administrative Assistant 2 reports to and provides high level support to the Vice President for Finance and Administration by performing a wide range of administrative tasks related to correspondence, files, and calendar management;
• work coordination; customer service; information gathering; and report compilation. The Administrative Assistant 2 will resolve day to-day operational problems;

respond to phone calls; sort paper and electronic mail; organize, expedite and follow up on projects; design filing systems and coordinate information flow by acting as liaison among executives, staff, other employees, students and the public.

Position requires a high degree of independent judgment, autonomy, confidentiality and flexibility.

Maintain the VP of Finance schedule and event calendars; coordinate conferences, meetings, and events; and make travel arrangements.

Complete forms in accordance with agency procedures; Copy, file, and distribute documents to staff; Compose, type, and distribute meeting notes, correspondence, and reports.

Create, maintain, and enter information into databases; Set up and manage paper and electronic filing systems; and use various information technology applications such as email, database, and word processing applications.

Answer telephones, provide information to callers, take messages, and transfer calls; Greet visitors and callers, handle inquiries, and direct visitors or callers to appropriate individuals.

Open, read, route, and distribute incoming mail or other materials; answer routine letters; and prepare and mail items.

Assist other members of the team with projects and daily support on an as needed basis. Other reasonable duties as assigned.

Salary : $58,046

Benefits : Requirements :

Requirements :

Minimum Requirements :

Non-competitive : high school diploma or high school equivalency diploma; and three years of experience in administrative support , which includes use of office software(e.

g., email, word processing), provision of customer service, business writing, and management of an office.

Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Preferred Requirements :

Experience in budgeting and finance is preferred

Be able to determine and manage multiple priorities, possess strong interpersonal and written communication skills, and strong problem-solving skills and outstanding customer services skills.

Have a working knowledge of the MS Office suite (specifically Word, Excel, Outlook, PowerPoint, etc).

Last updated : 2024-06-19