Sweet Sparkman Architects is Hiring an Administrative Assistant Near Sarasota, FL
Sweet Sparkman Architecture & Interiors is a successful and growing architecture firm with offices in Sarasota and St. Petersburg, Florida. We are seeking an Administrative Assistant to join our seasoned team in the Sarasota office. Classification : Full-time salaried. Reports to Firm Principals and Office Manager. Summary: The Administrative Assistant provides administrative office and light computer/technology support. Job Duties:
Administrative Assistant Duties:
Front office duties include answering phones and directing calls, greeting clients and consultants to the office with hospitality; accepting deliveries, maintaining the kitchen area including restocking snacks, keeping appliances in good working condition, and keeping the area clean and organized.
Maintain office appearance - assist residential and commercial interiors departments with keeping libraries/sample spaces neat and organized; keep copy room, model-making station, conference rooms, Zoom rooms, and storage room neat and organized.
Assist with delivery and return of sample materials. Run errands. Help staff with miscellaneous tasks, as needed.
Manage and/or assist with office events. Schedule and order food for CEU Lunch & Learns, staff training sessions, monthly birthday celebrations, holiday party, and holiday client gift-giving.
General office duties include organizing and filing invoices; copying, and scanning. Assist with other administrative duties as needed.
Light Technology Assistant Duties:
Open office each day / turn on computers in conference rooms, Zoom rooms, and library area.
Help visitors when needed with equipment set up in conference rooms.
Set up IT for staff training sessions.
Organize and maintain IT supplies and equipment in storage areas.
Communicate computer questions/problems to IT consultant.
Manage software licenses and renewals (Bluebeam, Revit, Lumion, Rhino, Sketchup)
Assist with IT/technology purchases and maintaining technology equipment inventory.
Minimum Qualifications: The ideal candidate is: Professional and responsible; detail-oriented; able to multi-task in a busy, fast-paced environment. Proficient in Office 365, Microsoft Word; knowledge of Adobe Suite a plus. Excellent written and verbal communication skills and time management. Able to lift up to 25 pounds. Minimum high school diploma. Associate's or bachelor's degree preferred. Please provide a resume. www.sweetsparkman.com Disclaimer: The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time.