Switchfly is on the lookout for an energetic and self-motivated Administrative Business Partner to support our senior leadership team.

What Sets Us Apart: At Switchfly, we're a 20-year-old e-commerce travel tech powerhouse, processing nearly $3 billion in travel-related transactions. Backed by a $65 Billion PE firm, we're all about getting things done, and having fun at the same time.

Your Mission at Switchfly: The Administrative Business Partner is a key player in supporting the senior leadership team, providing high-level administrative and operational support to the company's executives, including the CEO. This role acts as a force multiplier for the senior leadership team by handling a wide range of responsibilities to ensure smooth and efficient operations. 

Responsibilities: 

• Manage complex calendars and schedules for the executive team, including the CEO, coordinating meetings, travel arrangements, and prioritizing time effectively. Working both internally and externally with customers, investors, and board. 

• Plan and execute company-wide events such as off-sites (100 people), team-building activities, virtual company meetings, and other employee engagement initiatives. 

• Oversee the execution of non-disclosure agreements (NDAs) and other legal documents in coordination with the legal and/or executive team. 

• Support the implementation and tracking of Objectives and Key Results (OKRs) across the organization, including progress reporting and accountability. 

• Handle day-to-day administrative tasks such as managing correspondence, preparing reports and presentations, office support, and maintaining filing systems. 

• Serve as the primary point of contact for the executive team, internal and external stakeholders and board management, managing information flow and queries with discretion and professionalism. 

• Prepare agendas, take minutes during meetings, and ensure follow-up on action items.

• Coordinate cross-functional projects and initiatives involving multiple stakeholders and departments, monitoring project timelines and milestones and providing updates and reports as needed. 

• Oversee corporate ‘SWAG’ process for new hires, seasonal gifts, employee rewards, etc. 

• Conduct research, gather data, and prepare reports or briefs for the CEO’s review and decision-making. 

• Maintain strict confidentiality when dealing with sensitive information and matters. 

Qualifications:

• Bachelor’s degree in business administration, Communications, or a related field. 

• 5 years of experience in an executive support or operational role, preferably in a fast-paced environment. 

• Exceptional organizational, multitasking, and time management skills with the ability to prioritize and meet deadlines. 

• Excellent written and verbal communication skills, with a professional and polished demeanor. 

• Must be comfortable working with C-suite and members of the Board. 

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with Viva Goals preferred. 

• Proficient with DocuSign or Adobe e-signature processes.

• Excellent problem-solving and critical thinking abilities. 

• High degree of integrity, discretion, and ability to handle confidential information. 

• Must be located in Denver/Boulder area, preferably Lafayette/Louisville area. 

• Must be able to travel (minor) if needed.

• This role requires being on-site in the downtown Denver office on Tuesdays (most weeks) and other days as necessary. Our other office is located in Lafayette, CO and may require working there from time to time. 

• Switchfly has nearly 200 employees, most are remote, so you should be comfortable working in a remote or hybrid work environment. 

Switchfly Core Values to consider for this position: 

CUSTOMER OBSESSION

Commitment to customers isn’t optional, it’s part of our DNA. Because we never forget that without customers we wouldn’t exist, we innovate on their behalf, treating them as we’d like to be treated. There is no greater reward than a successful, happy, thriving team committed to delivering a ‘Wow.’ 

OWNERSHIP AND ACCOUNTABILITY

Taking professional responsibility reflects an approach that understands the stakes, and how success requires everyone to be truly accountable. We’re visionaries, not mercenaries, and from the CEO to our newest colleague, we own what we do, because the buck stops with each of us. 

EMPOWERED BY A COMMON FOCUS

Getting everyone on the same page is easier said than done but it happens when our priorities and objectives are aligned with our principles in a workplace that prioritizes impact. We value outcomes over output, focus on relationships, not just transactions, and take pride in our community. 

A little bit about us… 

We exist to positively impact the way people travel, enriching lives through unique opportunities tailored to their individual desires. 

 At Switchfly, we don’t just accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products, and our community. We are proud to be an equal opportunity workplace. Unfortunately, at this time we cannot support any visa candidates. 

Switchfly offers a competitive base pay, 401k with match, a full suite of health benefits with an average of 87%* of premiums covered by Switchfly! We offer a flexible work environment and work-life balance with unlimited paid time off. Switchfly closes down the office Christmas Eve to New Years to make sure employees spend time with family and friends or doing what they love most!

While we value each of our candidates that apply to this role, we will not be able to respond to every applicant. Please rest assured that we are reviewing your application and will notify you if we decide to move forward in the process with you. Thank you for your interest! 

*Premium coverage will vary depending on chosen plan 

Information on Interviews:

Switchfly will only communicate with a job applicant directly from an @switchfly.com email address and will never conduct an interview in a chatroom forum. During an interview, Switchfly will not request any form of payment from the applicant, or information regarding an applicant’s bank or credit card. Should you have any questions regarding the application process, please contact us at hr@switchfly.com