Manufacturer of Industrial Blenders / Mixers in Middlesex is seeking a Sales Coordinator. Responsibilities*Perform all clerical and administrative tasks associated with marketing, advertising, quoting, and selling efforts*Establish and maintain systems to enable Sales Reps and Management to effectively and efficiently maximize sales opportunities and convert quotes, leads, contacts, etc into profitable sales*Produce division"s weekly bookings, shipping"s and backlog performance reports every Wednesday morning*Produce division"s monthly open quotations status and rep activity reports on the last day of every month*Send out literature to prospects who request by phone within 24 hours of receipt of request*Produce global report every Monday and Wednesday morning*Operate as fill in for the following : *Material expediting as directed*Fill in as receptionist when needed*Make prints of Engineering drawings as directed*Covers for Operation or Production Coordinator : *updating information from Production Scheduling Meeting*Establish and maintain a tracking system to document and evaluate the efficiency and effectiveness of marketing, advertising and other sales promotional efforts*Submit press releases, including any photographs, as prepared and directed by Marketing Manager*Follow up on status of press releases within two weeks of submittal*Create and maintain a 'Contact Management System' utilizing SuperOffice*Respond to literature requests from leads within two business days after receipt, copy the appropriate sales rep*File direct leads immediately and follow up within timeframe defined by each sales rep*Inquire about current needs, refer any technical questions to appropriate persons*Monitor sales representatives follow ups on a monthly basis*Update status spreadsheets*Assist in planning tradeshows and attend when directed*Create and maintain a spreadsheet to include the pertinent information including input from stakeholders regarding quotes submitted and status*Establish and maintain a filing system for quotes submitted*Utilize SuperOffice to administer and maintain quote activity*Follow up on quote status with Sales Representatives*Update tracking systems accordingly (, SuperOffice, files / spreadsheets or other systems being used for tracking.

Submit quotes using the GPS System that have been approved by salesperson*Respond to requests for additional information, get salesperson assistance in interpreting quotes, entering negotiations, and / or other matters pertaining to price, delivery and other significant terms and conditions*Report the status on all the above actions / efforts Sales Manager and sales people by the 10th of each month*Enter bill to and ship to addresses in Customer Database Maintenance on Profit Key*Enter header record and line items for job on Profit Key*Calculate commission for representatives and enter in header record memo*Print order acknowledgment and email customer after accepting sales approval*Enter job information in SuperOffice and on Order Entry Sheets / Package for customers*Responsible to have knowledge of all communication in / out of department via SuperOffice updates*Schedule order entry meeting*Prepare appropriate documentation and paperwork*Set up folders for jobs*Set up Project Management Check list in Asana and complete tasks*Send acknowledgment letters to customer as directed after approval*Advise customers regarding changes in ship date after receiving approval from Ownership, Sales and Operations*Advise customers of inconsistencies in their purchase orders and terms (through Ownership, Accounting and Sales)*Work with freight forwarders on overseas shipmentsQualifications*Actively pursuing a four year degree in Business Administration, Communication, Marketing or other related area with two years already completed*2 years experience as an administrative assistant with proven experience in support and clerical work*Proficient in computers and full Microsoft Office Suite - Word, Excel, PowerPoint, and Outlook*Excellent data entry and typing skills - 50 WPM or better*Possess a customer service-focused mindset, attitude, and skills utilization*Must be able to collect and organize detailed data into spread sheet format, convert into meaningful charts and summarize for management use*Requires excellent clerical and administrative skills with in-depth knowledge and experience in Microsoft Office Suite*Self-starter with a proactive approach to and ability to prioritize*Upbeat and friendly personality, willing to make phone calls daily.

Last updated : 2024-05-29