This position is responsible for all aspects of Accounts Payable (A/P).

Accounts Payable duties include:

• electronic routing and coding of invoices for approval, input of invoice information into the accounting system, printing of checks and ACH batches, forwarding of checks/ACH for signature and filing of documents.
• This position also reviews travel and expense reports submitted for reimbursement to ensure adherence to company policies and procedures.
• This position will also be responsible for certain risk management functions, including but not limited to conducting Food & Packaging (F&P) formula-based contract compliance reviews semi-annual Distribution Center reviews, consolidating and analyzing annual Distribution Center (DC) operational performance review responses, and other risk management responsibilities and special projects as assigned.

RESPONSIBILITIES:

Accounts Payable Process Management

Responsible for all Accounts Payable functions for the company (Restaurant Services, Inc and

Subsidiaries):

• Electronic A/P approval process (PaperSave)

o Route invoices for approval to appropriate authorized reviewers and approvers. Most

invoices are submitted by vendors via email in A/P inbox, If sent by regular mail,

invoices are scanned and uploaded for routing.

o Invoice coding – Invoices are coded with appropriate general ledger (G/L) accounts in

PaperSave prior to routing and reviewed and approved by reviewers and/or approvers.

• Enter approved invoices into the accounts payable module in Dynamics SL (accounting

system) via PaperSave auto-entry functionality after electronic approval.

• Generate weekly check and ACH run, including maintaining check logs, generating PaperSave

export for supporting invoices, and forwarding checks for signature.

• Prepare wire/ACH requests for CashPro payment by foreign subsidiaries (RSCI and RSMI)

and include all supporting documentation (i.e. PaperSave export of invoices to be paid)

• Initiate via DocuSign new vendor and ACH payment set-up process.

• Ensure invoices in PaperSave are promptly reviewed and approved, which requires consistent

follow-up with PaperSave Reviewers and Approvers.

• Respond to vendor/employee/board member inquiries and reconcile account discrepancies.

• Follow-up on outstanding check lists and create and maintain void and stop payment logs and

audit trails.

• Ensure sufficient supply of check stock, toner and envelopes are available to meet cash

disbursement requirements.

• Review the A/P subledger reports for accuracy and errors.

• Coordinate the monthly and annual closing of the A/P subledger with the various departments

and Finance staff. Run the month end subledger reports and prepare the closing reconciliation

documents for approval by Director of Financial Reporting

• Assist with resolution of unclaimed checks.

T&E Expense Report Process Management

• Reconcile American Express credit card activity against T&E report submissions by

cardholders.

Other A/P Related Activities

• Prepare A/P related documents and travel report by department for monthly financial statement

package.

• Prepare summaries of Board of Director and Officer travel related expenses for quarterly Board