This position is part of our evolving and growing Facilities Department at our Corporate Headquarters. You will assist with administrative duties and manage the mailroom, shipping, and receiving.

Your role includes providing support in customer service, technical support, maintenance, operations, and finance. Excellent attention to detail and organizational skills are required.

Essential Duties & Responsibilities Mailroom Management Oversee mailroom functionality and organization. Log and manage incoming shipments using tracking software.

Ensure delivery coordination, including obtaining signatures. Shipping & Receiving Prepare outgoing shipments, including packaging and labeling.

Sort and log USPS mail and trackable deliveries. Manage multiple FedEx accounts and IT user permissions. Order shipping supplies for FedEx and USPS.

Collaborate with logistics for international shipments and documentation. Office Supply Management Oversee office supply ordering and inventory maintenance.

Conduct periodic checks and restock print / copy areas. Regional Office Support Coordinate with vendors and office staff for facility-related issues.

Manage document destruction and storage services. Oversee break rooms and vending services, ensuring adequate stocking and functionality.

Work Order Management Monitor and execute requests from the work order system and related software. Schedule and manage minor repairs and maintenance.

Prepare comprehensive reports on work orders and facility projects. Communicate with Property Management on facility issues.

Ensure proper personnel access and supervise facility vendors during visits. Establish and maintain positive relationships with peers, management, and external customers.

Adhere to department policies and procedures. Support Duties Perform other duties as required to support the department.

Other Duties & Responsibilities Comply with safety policies, practices, and procedures, reporting unsafe activities to Management or Human Resources.

Participate in team efforts to achieve departmental and company goals. Contribute to building a positive team spirit. Communicate effectively with all levels of employees.

Protect confidential information. Maintain honesty and integrity. Work productively and effectively with a wide variety of people.

Knowledge, Skills & Education Education & Experience Associate's degree preferred or 1-3 years of related experience / training, or an equivalent combination.

Language Skills Ability to read and comprehend simple instructions and write simple correspondence. Effective presentation skills in one-on-one and small group settings.

Multilingual abilities are preferred. Reasoning Ability Common sense understanding to carry out written, oral, or diagram instructions.

Problem-solving in standardized situations. Computer Skills Proficiency in Microsoft Office (Word, Excel, PowerPoint). Basic understanding of Audio / Visual systems and office technology.

Physical Demands & Work Environment Regularly required to sit, talk, and hear. Occasionally required to lift / move up to 70 pounds.

The work environment is usually quiet #M1

Last updated : 2024-06-21