Site is NOT looking for an Executive Administrator- (like that reports and works for one sole manager)

This position will be handling various different tasks for the site.

Such as assisting with onboarding/new hires setting up conference rooms, maintaining contact with the cleaning service, stocking items for the site, etc. This position will be very multi tasked and deal with multiple departments

Notes:

• Client located in Orlando Florida is looking for a Site Administrative Assistant for their Facility
• This position is 100 percent onsite

Scope of Job Duties:

• This is a mid-level position- Someone willing to learn about the business and grow into additional job duties and responsibilities.
• Candidate needs to have excellent attention to detail, good computer skills and able to multitask- 2-4 Years of experience in Administrative Facilities is a plus.
• Organizational skills required. MS Office- proficient in PPT (at least proficient), Excel (intermediate - pivots), Position supports various the departments

Essential Duties and Responsibilities (Key Activities)

• Assist in the daily management of site requests and vendor communications
• Create and submit monthly expense reports for leadership
• Sort daily mail, shipments, and deliver to correct departments as well as maintain delivery logs
• Take site meeting minutes and report action items for the site administrative needs
• Complete daily, weekly and monthly task lists which consist of a variety of administrative and facility responsibilities
• Create Site Purchase Orders in a timely fashion
• Order and maintain office supplies and maintain appropriate inventory levels
• Ensure cleanliness and supplies are stocked adequately in conference rooms and common areas
• Supports facility management with facilities issues
• Supports facility management with new hire needs
• Operate a variety of office equipment such as copy machines, collators, computers, postage sorter, and postage machine.
• Learn how to run and operate the room ready technology in main conference rooms.
• Assist with the coordination of office events, on-site meetings, and the ordering and facilitation of catered lunches
• Manage and maintain Site Directory, Seating Charts, Inventory Logs, and Facilities Documentation
• Execute applicable Quality System processes and monitor the accuracy of service provided
• Directly oversee the janitorial and pest control vendors and their day-to-day activities and assessments
• Other duties as assigned

Top Skills

• Organizing & Multi-tasking
• Approachability
• Action-Oriented
• Peer Relationships
• Written Communications

Position Summary

• The Site Administrative Assistant, Contract is responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. Primary responsibilities include completing all facilities and senior leadership administrative tasks.

Functional/Technical Skills

• Must have good keyboarding and typing skills
• Must be proficient in Microsoft 365 Suite
• Must be a self-starter with the ability to prioritize multiple tasks
• Must be able to interact effectively with all levels of the organization
• Must have a demonstrated ability to maintain a professional image
• Excellent organization skills required
• Ability to maintain spreadsheets, expense reports and calendars required
• Great Interpersonal skills required
• Bi-Lingual (preferred)
• High School Diploma Required
• Minimum 2 years’ experience in an Administrative Assistant role required

Job Type: Contract

Pay: $23.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• onboarding/new hires setting up conference rooms: 2 years (Preferred)
• maintaining contact with the cleaning service: 2 years (Preferred)
• stocking items for the site: 2 years (Preferred)
• Administrative Assistant: 2 years (Preferred)

Ability to Commute:

• Orlando, FL 32801 (Required)

Work Location: In person