• Job Title : Office Management / Administrative Support / Program Coordinator Job Type : Contract Duration : One (1) year Job Summary : The duties would include, but are not limited to : operating office machines;
• storing, distributing, accounting reports, supplies and equipment; distributing mail and delivering messages; maintaining group's schedule of events and records management;
• coordinating timekeeping and leave requests; ensuring mission success for the team’s travel to include entering, processing, and tracking travel orders, processing and monitoring country clearance requests to ensure approvals are granted prior to travel, and internal funds status of sponsored funding sources and providing weekly financial reports on the status of financials;

and providing deliverables for administrative tasks. Provide daily general administrative tasks to include coordinating and maintaining the team schedule of events, records management, meeting schedules, announcements, routing of documents, answering the telephone, and drafting emails and various correspondence.

Provide travel support for twenty personnel and supporting faculty by inputting Defense Travel System (DTS) information for the processing expense vouchers, security and clearance requirements, ticketing, hotel, and other travel arrangements.

Track the office supplies and mission - related purchases, conduct inventories, and input purchase requests into ERP. Provide country clearance support for personnel by submitting foreign travel requests to the Security Office, entering country clearance requests in the Aircraft and Personnel Automated Clearance System (APACS), compiling Anti-terrorism Plans (ATP), and ensuring all training is up to date for foreign clearance approval.

Track of the office schedules of all EAG personnel including keeping a master calendar of the travel, leave, and meeting schedules for the EAG team.

Coordinate the usage of the office conference room including the schedule of approximately 20 meetings per month; setup the conference room shall be set up and ready for requested meetings, including any audio-visual needs.

Provide support setting up online group meetings, managing text / image for event flyers, reserving rooms (for mtgs requiring more space than our conference room), coordinating with the ITACS team to arrange A / V in rooms across NPS (as needed), or to do simpler setup including initiating the online meeting without external support, managing meeting registrations, and pre-meeting preparation .

Minimum Technical Requirements : Minimum of three years ’ experience in an administrative support role in a government, military, or academic setting Minimum three years ’ experience in the use of Microsoft Office Suite software and the Mac Operating System (OS) Minimum of three years working with Microsoft Excel to compile financial data and prepare spreadsheet report Minimum of three years ’ experience working with government travel and financial regulations and policies, specifically DTS, and at least one year working with ERP Talantage, LLC is committed to presenting candidates that contribute to an organizations culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our recruitment practices.

Our equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non-discrimination in employment. #INDHP Powered by JazzHR

Last updated : 2024-06-27