13 Office Administrator Jobs in Philadelphia, PA
Talent Software services is Hiring an Office Administrator Near Philadelphia, PA
Job Summary: Talent Software Services is in search of a Office Administrator for a contract position in Philadelphia, PA. Opportunity will be six months with a strong chance for a long-term extension.
Position Summary:
Fully-experienced office administrator with advanced skill set and initiative works within the Enterprise Administration team to ensure operational excellence with minimal supervision.
Primary Responsibilities/Accountabilities:
- Conducts all of the administrative aspects of leadership support, office maintenance, event management and any departmental activities.
- Demonstrates the ability to problem solve and negotiate/mediate complex situations with tact and diplomacy, including confidential personnel management issues.
- Demonstrates advanced knowledge of and expertise in using Microsoft Office Software, including Outlook, Word, Excel, and PowerPoint.
- Provide Director Outlook calendar management for 3-5 assigned Directors.
- Scheduling meetings, resolving conflicts, forward planning, agenda writing, minute-taking for committees, catering requests and ad hoc meeting tasks. May assist with distribution list maintenance as well.
- Coordinates assigned Directors travel arrangements and expense submissions through Go.
- Coordinates meetings and/or committees with various members of the organization, including clinical and research.
- Assists in the preparation and coordination of department and executive level meetings. May provide guest speaker support and maintain Sharepoint sites associated with these meetings.
- Schedule rooms for training, audits, retreats, and other leadership needs.
- Develops, prepares or completes various project documentation/forms, reports, correspondence, contracts, budget documents, audit reports, graphs, PowerPoint presentations and other related materials, as requested by leadership and end users.
- Provide backup for either Finance and Communications functions (PO support, training & travel, CIO corner, town hall, @CHOP sites, etc.) as needed
- Assists on other efforts as necessary.
- Office Maintenance : Processes incoming/outgoing internal and external mail for the department.
- Ensuring pantry items are stocked.
- Ordering and stocking of office supply closet.
- Hanging appropriate signage in the departments lobby and pantry areas.
- Managing conference room calendars to ensure conflicts do not occur.
- Employee Support and Space Allocation : Responds to ad hoc inquiries, provides information, resolves problems, or refers to others as appropriate.
- Demonstrates the ability to cross-train other team members and to review project work.
- Demonstrates the ability to work independently, as well as to collaborate effectively with a broad range of people to successfully complete projects.
- Intermediate proficiency with office software (Microsoft Office) including word processing, spreadsheet, and presentation software (Word, Excel, PowerPoint)
- Excellent verbal and written communications skills
- Excellent interpersonal skills
- Excellent organizational skills
- Excellent time management skills
- Strong conflict resolution skills
- Ability to maintain confidentiality and professionalism
- Ability to work independently with minimal supervision
- The manager is looking for candidates with a resume that highlights a high comfort level with working a lot of detailed numbers.
- Clinical experience is NOT necessary for this role.
- Experience working in an asset management or accounting firm is highly preferable.
- Must have strong time management and organizational skills, excellent verbal and written communication skills and keen attention to detail.
Providing consulting opportunities to talented people since 1987, we offer a host of opportunities including contract, contract to hire and permanent placement. Let's talk!
Job Summary
Full Time
$101k-134k (estimate)
06/20/2024
07/09/2024
talentemail.com
Minneapolis, MN
50 - 100
IT Outsourcing & Consulting
Related Companies
The following is the career advancement route for Office Administrator positions, which can be used as a reference in future career path planning. As an Office Administrator, it can be promoted into senior positions as an Administrative Director that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Administrator. You can explore the career advancement for an Office Administrator below and select your interested title to get hiring information.
If you are interested in becoming an Office Administrator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Administrator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Administrator job description and responsibilities
The office administrator will work closely with staff to provide administrative support and delegate tasks to members of the administrative team to facilitate efficient workflow.
01/16/2022: Santa Cruz, CA
Office administrators are responsible for administrative and organizational tasks, and they make sure that employees remain focused on assigned tasks.
02/16/2022: La Crosse, WI
Office Administrator ensures general management of the office, overseeing operational efficiency, effective communications, and other types of strategic and tactical planning.
01/18/2022: Portland, ME
The Office Administrator is ensuring the security of office records/classified materials, equipment and office machines.
01/09/2022: Twin Falls, ID
The Office Administrator prepare, format and quality check documents such as reports, spreadsheets, fee proposal letters, memos, minutes, etc., using Microsoft Office applications.
02/20/2022: Provo, UT
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Administrator jobs
Office Administrator must possess adaptability to work under pressure.
12/28/2021: York, PA
Must be proficient with technology (Google Drive, MS Office, etc.).
02/26/2022: Newport News, VA
To become a Office Administrator he/she must have the ability to use a desktop computer and office suite software packages.
12/15/2021: Canton, OH
Proven experience as an office administrator, office assistant or relevant role.
01/20/2022: Charleston, WV
Excellent knowledge of MS Office and office management software (ERP etc.).
02/20/2022: Huntington, WV
Step 3: View the best colleges and universities for Office Administrator.
