Regional Office Coordinator 1 - Hybrid, Arlington, VA
US Citizenship Required
Primary Purpose:
To provide project and administrative support for a typically smaller office, under general supervision.
Responsible for a wide variety of duties and tasks to ensure smooth daily office operations, and is the main liaison between corporate and regional offices for many functions, such as Human Resources and Accounting.
Responsibilities are non-routine, requiring frequent independent judgment.
Needs thorough knowledge of regional operation’s policies and procedures, as well as general knowledge of company policies and processes.
Has frequent contact with clients, suppliers, or company employees outside the immediate work area to exchange information.
Principal Duties and Responsibilities:
Orders office supplies.
Answer phones.
Handles incoming and outgoing mail (Shipments, paper and electronic).
Completes filing activities. Assists with project correspondence and proposals. Coordinates payment of material and supply invoices.
Conducts remote new employee orientation in the office. Coordinates Human Resource-related activities (I-9 Verifications, new hire paperwork etc).
Maintains regional and management calendars.
Provides proofreading and editing correspondence and reports. Composes routine or complex documents.
Creates presentations and spreadsheets.
Provides input regarding day-to-day office
Building Service Liaison
Front Desk reception/access control and greets visitors in the office.
Acts as liaison with landlord in leased/rented offices
Coordinate with professionals in other offices for events, training and other activities
coordination of events in DC including travel arrangements, materials, event plan, etc...it is really a coordination/scheduling effort.
Minimum Qualifications:
5 years relevant experience preferred.
Advanced skills in Microsoft Suite with an emphasis on Word and Excel
High School Diploma or equivalent required
Preferred Job Qualifications:
Technical editing/Proofreading
Microsoft Word Advanced
Microsoft Excel Advanced
Microsoft Power Point Intermediate
Electronic file storage system Intermediate
Financial Information Systems Basic
Project Management Systems Intermediate
Time Reporting Systems Information System Intermediate
Knowledge of budget process and tools Intermediate
Multi-tasking ability (Prioritize, Organize, and Schedule Work) Advanced
Problem Solving (Identify, Analyze, Research, Evaluate, and Resolve) Advanced
Human Relations Skills (Written, Verbal, and Client Service) Intermediate
Time Reporting Policies & Procedures Intermediate
Expense Reporting Policies & Procedures Intermediate
Regional Administrative Policies & Procedures Intermediate
Division Project Policies & Procedures Basic