Our client in Mount Kisco, NY is seeking an Administrative Assistant to lead their team and oversee the day-to-day operations.

This position will be focused on providing day-to-day, high-level administrative support, as well as completing independent project assignments, to partners and multiple client service professionals. Responsibilities include but are not limited to: scheduling appointments, composing memos, performing research and creating proposals and presentations. The position requires the individual to be capable of prioritizing competing requests and needs of the partners and client service professionals in the office. This role also requires a very high level of professionalism in communicating with both external and internal contacts and the individual should have the ability to exercise independent judgment in such dealings. An advanced proficiency in administrative skills including communication and technology is required. Must be able to work in a rapidly changing environment and provide timely, high-quality and accurate work product.

• Prepare correspondence, proofread, and format documents using Microsoft Word.
• Prepare engagement letters and proposals in accordance with Firm policies and procedures.
• Assemble and generate reports using Firm supported software.
• Create and work with spreadsheets.
• Handle incoming and outgoing mail.
• Prepare invoices/billings for partners and client service professionals as directed.
• Proactively anticipate and independently manage calendars and meetings.
• Maintain and update contact lists using Microsoft Outlook and CCH Practice Management.
• Create, edit and proofread PowerPoint presentations from various sources as directed.
• Assist administrative team with duties as needed, including but not limited to providing coverage for reception, working with a team on special projects and other administrative duties as they may be required.
• Manage, research and synthesize data for high level projects.
• Conduct research as needed regarding surrounding travel, meeting, and office needs.
• Assist with coordinating office parties and luncheons.

• 3 years’ experience in administrative support.
• Experience working at a Public Accounting or Professional Services Firm preferred.
• High School Diploma or equivalent.
• If necessary, must be able to work some overtime during busy season (January through April 15^th).
• Ability to communicate with assigned partners and other client service professionals regarding project issues/questions, deadlines, project load and prioritization.
• Highly organized with the ability to prioritize effectively while working on multiple tasks.
• Proficient with Microsoft Office (Outlook, Word, Excel, Power Point).
• Experience processing, proofreading, and formatting documents.
• Ability to link Excel spreadsheets to work documents.
• Ability to perform in unique and changing environment by responding effectively to changes and deadlines.
• Ability to work effectively as a team member but can work alone for significant periods of time as well.
• Ability to prioritize and take initiative.
• Significant attention to detail and follow through skills.
• Excellent organization and time management skills.
• Excellent communication and interpersonal skills and a pleasant, positive demeanor.

The compensation for this position ranges from $50,000.00 - $70,000.00. Actual compensation will be dependent upon the specific role, office location as well as the individual’s qualifications, experience, skills and certifications.

To all staffing agencies: PKF O’Connor Davies TalentConnect (“PKFOD TalentConnect”) will not be utilizing agencies to staff this position. Please do not forward resumes to PKFOD TalentConnect recruiters, partners and/or employees at any of our locations regarding this position. Please be reminded, PKFOD TalentConnect is not responsible for any fees related to unsolicited resumes. All unsolicited resumes will become the property of PKFOD TalentConnect.

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