Job Description: Accounting Assistant - Accounts Payable

Position: Accounting Assistant - Accounts Payable

Location: Carrollton, TX

Department: Finance

Reports To: Accounts Payable Manager

Job Summary:

We are looking for a detail-oriented and proactive Accounting Assistant to play a crucial role in our Accounts Payable team. The successful candidate will be instrumental in ensuring the accuracy and efficiency of our accounts payable operations. This role is not just about processing invoices and reconciling vendor statements, but also about providing vital support to the Accounts Payable Manager in various accounting tasks.

Key Responsibilities:

• Invoice Processing:
  • Receive, review, and process invoices by company policies and procedures.
  • Verify invoice accuracy, match invoices to purchase orders, and ensure proper coding of expenses.
  • Enter invoice data into the accounting system accurately and promptly.
• Vendor Management:
  • Maintain and update vendor information in the accounting system.
  • Communicate with vendors regarding payment status, discrepancies, and other inquiries.
  • Reconcile vendor statements and resolve any discrepancies promptly.
• Payment Processing:
  • Prepare and process electronic transfers, checks, and payment batches.
  • Ensure timely payment of invoices and adherence to payment terms.
  • Assist in the preparation of accounts payable aging reports.
• Record Keeping:
  • Maintain organized and up-to-date accounts payable files and records.
  • Assist with month-end and year-end closing processes, including accruals and reconciliations.
  • Support internal and external audit processes by providing necessary documentation and information.
• Collaboration and Support:
  • Collaborate with other departments to ensure accurate and timely processing of invoices and payments.
  • Provide support to the Accounts Payable Manager and other team members as needed.
  • Participate in process improvement initiatives to enhance the efficiency and accuracy of the accounts payable function.

Qualifications:

• Associate’s degree in Accounting, Finance, or a related field preferred.
• 1-3 years of experience in accounts payable or a similar accounting role.
• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office Suite, especially Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team in a fast-paced environment.