Must have experience with multiple lines. Must have excellent front office appearance and people skills. Top salary for best qualifications.

Job Description

The Receptionist will perform the following duties:

Answer telephone, screen and direct calls

Track inventory, order office supplies and break room supplies, and ensure that supplies never run out

Take and relay messages

Provide information to callers

Greet all persons entering the office

Direct visitors to correct destination and provide directions

Handle queries from the public and potential clients

Provide general administrative and clerical support as needed

Prepare letters and documents as requested

Receive, sort and distribute daily mail

Receive, route messenger deliveries upon receipt

Maintain calendar of conference rooms

Tidy and maintain the reception area at all times

Tidy and maintain the copy room

Tidy and maintain the kitchen area in the morning and in the evening

Prepare conference rooms for meetings and tidy conference rooms after meetings

Additional Duties:

Runs -

Pick up P.O. Box mail in the morning and at 3 pm each day

All other office runs, including banking, dropping off and picking up documents, etc.

Filing -

Filing for everyone in the office. Be sure that the filing is done correctly and placed in the proper folder.

Pleading Indexes must be updated each time something new comes in the office.

Scan and save pleadings once they are filed with the Court.

Keep the file room neat and the files alphabetized.

Open/Closing Files -

Will be required to open and close file when requested

Copy/Scan/Etc. for the office

Will be required to do the copying and scanning when requested.

Requirements / Knowledge / Skills

Minimum of 2 years experience in law office

Maintain a professional demeanor

Customer service oriented

Initiative, reliability, and stress tolerance abilities

Verbal and written communication skills

Professional personal presentation

Organizing and planning skills

Attention to detail

Knowledge of administrative and clerical procedures

Knowledge of computers and relevant software applications or the ability to learn