Bookkeeping Assistant/Account Manager 

Job Description 

The main responsibilities of the Bookkeeping Assistant/ Account Manager are to complete data entry for accounting documents in-house as well as to make sure PTA has acquired all necessary material from clients and to keep all client accounts current. 

This consist of such tasks as: 

● Initial data entry on accounting documents acquired. 

● Compiling missing information list for accounts with missing documents

● Tracking clients account status using our accounting tracker system. 

● Sending out weekly missing info notices to accounting clients via email. 

● Corresponding and following up with clients on a weekly and need to basis via phone, emails, etc to acquire all necessary accounting materials from clients. 

● Digitally and physically filing accounting files in their proper places. 

● Preparing and delivering acquired accounting material to accounting personnel weekly for data entry. 

● Tracking when and what files are with accounting personnel and have been entered along with when they have been delivered back to us via our Accounting Tracker SnapShot google doc. 

● Reacquiring accounting materials from accounting personnel along with financial reports.

● Assist the accounting department wit data entry in accounting software.

● Preparing and packaging accounting documents to be returned to accounting clients at the end of each quarter. 

● Along with other general office task to maintain the workflow of the company, ie answering phones, scheduling appointments, replying to emails, greeting clients when necessary, etc. 

Job Requirements: 

● Great organization skills. 

● Familiar with digital filing systems. 

● Experience working with google drive files. 

● Office professionalism. 

● Great customer service skills. 

● Detail oriented. 

● Prompt and timeliness. 

● Ability to work in fast paced environments. 

● Microsoft excel skills 

● Windows/Mac operating systems experience. 

● At least 2 years of office/administrative experience.

Hours: 

16 - 32 Hours Weekly General Office Hours: Mon - Thur 10am - 6pm