Great opportunity to support CEO for financial firm!

Senior Executive Assistant to support CEO

The Executive Assistant to the Chief Executive Officer is someone who likes to be busy and is skilled in prioritizing daily tasks. Our CEO has a constantly changing calendar with heavy travel and client-facing meetings. To be successful in this role, you should be proactive, meet deadlines and communicate effectively. The Executive Assistant represents the office of the CEO and therefore needs to be polished and amiable with clients and other external parties. Looking for a true right arm that will be CEO partner!

Responsibilities

Help prepare CEO for each meeting and for each day such that it’s planful and smooth, including

daily calendar. Diligent prep regarding meeting materials, joining instructions, document printing and related notes

Communications: Monitor CEO’s inbox and outbox daily for efficiency and to proactively anticipate

needs and action items

Make travel arrangements for both business and personal trips

Manage phone calls and emails (your own inbox as well as the CEO’s)

Facilitate internal communication (e.g. distribute information and schedule presentations)

Writing proposals and presentations

Requirements

Proven work experience as a Senior Executive Assistant for C-Level (CEO ,Chairman, Founder)

Solid experience with MS Office and/or G Suite

Excellent writing skills

Experience exercising discretion and confidentiality with sensitive company information

Excellent organizational skills with an ability to think proactively and prioritize work

Ability to work in intermittent high-pressure environment with the need to multi-task