Bookkeeper/Accounting Clerk

SUMMARY: Will be tasked with the day-to-day financial transaction duties. Daily tasks that will be processed and recorded will be: reconciling sales contracts, creating purchase orders, reconciling invoices, payment of bills, performing accounts payable functions, performing accounts receivable functions, and daily financial entries. Compute and prepare data for journal entries, general ledger, and related financial statements; performs day-to-day general accounting functions, record payments and adjustments. Utilizes QuickBooks daily. Reconcile credit card statements.  

DUTIES AND RESPONSIBILITIES: 

• Processes invoices for payment; prints and mails accounts payable checks. 

• Issues and tracks purchase orders. 

• Performs data entry and spreadsheet management. 

• Maintains accounts payable files and records. 

• Responds to vendor and employee inquiries regarding invoices, expenses, and check requests; assists with discrepancy reconciliation. 

• Prints and routes accounts payable reports. 

• Assists with preparation of 1099s. 

• Assists with monthly closings, journal entries, and bank statement reconciliation. 

• Assists with related special projects as needed. 

• Prepares general ledger journal entries, fixed asset tracking, monthly balance sheet reconciliation, and bank reconciliation. 

• Generates and files monthly financial reports. 

• Develops, analyzes, and prepares periodic financial statements for timely distribution to management. 

• Assists with accounts payable functions including but not limited to verifying invoices, expense reports, check requests, and purchase requisitions; entering data into accounts payable system; and processing weekly check runs. 

• Assists with accounts receivable functions including but not limited to applying payments to appropriate accounts, monthly invoicing, reconciling customer accounts, and handling customer inquiries. 

• Reconciles petty cash fund. 

• Assists with budget preparation. 

• Prepares and analyzes monthly journals. 

• Performs daily banking procedures. 

• Maintains fixed assets and related depreciation schedules. 

• Prepares monthly tax returns. 

• Assists with annual external audits. 

• Analyzes and reconciles general ledger accounts. 

• Prepares account analyses and reconciliation. 

• Receives checks and prepares deposit slips; verifies remittances against business accounts; deposits checks daily. 

• Guides and supervises complaint resolutions; verifies customer satisfaction through verbal and written communication. 

• Ensures timely and accurate processing of accounts payable; receives, verifies, and posts accounts payable invoices into the accounting system. 

• Interacts with vendors and department managers when processing a resolution of account discrepancies. 

• Receives and reviews purchase orders, check requests, and/or other related documentation for completeness and compliance with financial policies, procedures, and contractual requirements. 

• Receives credit card receipts and reconciles against corporate credit cards monthly. 

• Processes employee expense reimbursements; verifies accuracy of expenses and adherence to company policies. 

• Verifies and prepares checks for mailing. 

• Assists with month-end close and runs monthly reports as required. 

• Prepares invoices, checks, timecards, and other records and reviews for accuracy. 

• Logs, posts, and balances petty cash. 

• Answers, screens, and directs incoming telephone calls. 

• Sorts and distributes internal and external mail. 

• Performs general clerical duties  

• Performs data entry and spreadsheet management. 

• Processes payroll. 

• Prepares required reports in a timely and accurate manner. 

• Applies payments to outstanding invoices in a timely manner. 

• Coordinates implementation of accounting systems and accounting control procedures. 

• Reviews and analyzes the organization’s accounting operation 

• Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions. 

• Contributes to team effort by accomplishing related results as needed. 

• Recommends improvements to operations when necessary 

• Assists with related special projects as required. 

• Performs other duties as assigned by manager. 

QUALIFICATIONS: 

• Minimum of one-year certificate from college or technical school, one to three years related experience, or equivalent combination of education and experience. 

• Working knowledge of data collection, data analysis, evaluation, and scientific method. 

• Proficient in QuickBooks, Excel, Office 365, Outlook, Expensify, CRM’s 

• Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages. 

• Ability to prepare reports and business correspondence.  

• Acute attention to detail. 

• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow. 

• Commitment to excellence and high standards. 

• Excellent written and verbal communication skills 

• Ability to understand and follow written and verbal instructions. 

• Ability to deal effectively with a diversity of individuals at all organizational levels. 

• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm. 

• Ability to work independently and as a member of various teams and committees. 

COMPETENCIES:  

• Problem Solving - Identifies and attempts to resolve problems in a timely manner; Works well in group problem solving situations. 

• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Participates in meetings. 

• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit. 

• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values. 

• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Accepts responsibility for own actions. 

• Quality - Demonstrates accuracy and thoroughness; Monitors own work to ensure quality. 

• Adaptability - Adapts to changes in the work environment; Able to deal with frequent change, delays, or unexpected events. 

• Attendance/Punctuality - Is consistently at work and on time; Arrives at meetings and appointments on time. 

• Dependability - Follows instructions, responds to management direction; Commits to long hours of work when necessary to reach goals.