Job Snapshot

• Employee Type:
  

  Full-Time
• Location:
  Columbus, OH
• Job Type:
  

  Admin - Clerical

  Health Care
• Experience:
  

  Not Specified
• Date Posted:
  

  7/23/2024

Job Description

Mid-Ohio Emergency Services, better known as “MOES”, is a physician partner owned and managed Emergency Medicine staffing company located in Columbus, Ohio. MOES works exclusively with OhioHealth to staff and manage their Emergency Departments.

Mid-Ohio Emergency Services was formed in 1998 and has proudly grown with OhioHealth throughout the Columbus Metropolitan Region. MOES currently consists of 80 board certified/board eligible Emergency Physicians with a combination of 50 Emergency Medicine trained Advanced Practice Providers (APP's) -Certified Nurse Practitioners (CNPs) and Physician Assistants (PA-Cs).

Position Overview

Reporting in the Director of Administrative Services, the Manager Administrative Services ensures the effective running of the day-to-day business office operations. Responsibilities include the execution and production of the physician’s dynamic schedules in the field of Emergency Medicine; the management and oversight of the APP’s (Advanced Practice Providers) schedule coordinator, support the administrative needs within the organization, including all campus care sites.

Key Responsibilities

Physician clinical schedule:

• Create the physician clinical schedule using ShiftAdmin software
• Obtain statistical data to create and maintain staffing grids
• Analyze staffing grids to review current structure and validate recommended structure
• Develop and train the cross coverage process for physician scheduling

APP clinical schedule:

• Supervise the APP scheduling coordinator
• Develop and train cross coverage process for APP scheduling

Payroll Preparation:

• Though the effective use of ShiftAdmin, validate hours worked, PTO, and all associated payroll data for all physicians and APP’s for transmission to the Payroll Department

Office Management:

• Supervise the daily operations of the administrative department
• Oversee and ensure that office equipment and supplies are maintained and ordered as needed
• Maintain and develop standard of work for all office processes

Reports and Administration:

• Develop daily, weekly and monthly statistical reports for the analysis of clinical operation
• Administer and schedule all monthly physicians’ reviews

Staff Supervision:

• Hire, train, and supervise administrative staff
• Delegate tasks and responsibilities to ensure efficient workflow
• Conduct performance evaluations and provide feedback to staff

Records and Documentation:

• Oversee records management, ensuring that files and documents are properly stored and easily accessible
• Maintain confidentiality of sensitive information

Budget and Financial Oversight:

• Assist in budget preparation and monitor departmental expenditures

Communication and Coordination:

• Act as a point of contact for internal and external stakeholders

Job Requirements

Qualifications

• This role requires the chosen candidate to sit on-site in Columbus, OH
• Bachelor’s degree in Business Administration, Management, or a related field
• Proven experience in an administrative or supervisory role
• Strong organizational and leadership skills
• Excellent communication and interpersonal abilities
• Proficiency in office management software and tools

Skills:

• Ability to multitask and prioritize tasks effectively
• Strong problem-solving skills and attention to detail
• Financial acumen and experience with budget management
• Ability to make decisions and implement changes

Physical Requirements; must be able to:

• Lift and carry up to 25 pounds
• Read, write, speak, and understand the English language
• Move intermittently throughout the workday
• Sit for extended periods at the computer or in meetings
• See, hear or use prosthetics that will enable the senses to function adequately to assure that the requirements of this position can be fully met
• Utilize manual dexterity to allow completion of job functions like keying, filing, writing, answering phones, etc.
• Accomplish tasks via the electronic environment such as video conferencing and digital collaboration
• Work in an environment with moderate noise

MOES is an equal-opportunity employer. All persons will be considered for employment without discrimination against race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.