The Talent Acquisition Coordinator facilitates the activities from acceptance of the position to the candidate start date. Must take ownership of communicating the process as well as the coordination of pre-employment activities and hiring the incumbent into PeopleSoft HCM.

• Responsible for developing and maintaining all onboarding and recruitment materials to include protocols, questionnaires, power points, reference sheets, visual aids, handbooks, tutorials, and various training guides; ensures all material is compliant and up to date in regard to policies and procedural changes.

• Facilitates new employee orientation by preparing and creating orientation documents and materials for new employees, including benefit packages and employee handbooks; arranges and conducts employee information presentations and enrollments.

• Prepares documents for scanning into personnel record keeping system.

• Prepares, maintains, and organizes employee files, assuring accuracy, compliance, and confidentiality.

• Responsible for distributing the following forms to the appropriate department: completed I-9 (HR Compliance Manager, W-4, VA4-A, direct deposit, copy of driver’s license and social security card (Payroll), badge request (Security) and acceptable use and new employee.

• It is the responsibility of the Talent Acquisition Coordinator to ensure an enjoyable, fast, and useful onboarding experience for new employees at Hampton Roads Transit. The Talent Acquisition Coordinator will provide guidance and assistance to new hires. This position involves a broad scope of responsibilities including, running queries, records administration, action entry and tracking, ensuring accuracy of I-9 form completion, tax documentation and new employee orientation.

• This position will also assist managers with new hire checklist requirements, schedule New Employee Orientation, and assist new hires through the on-boarding process.

• Participates in new employee orientation activities and the assembly of orientation materials. Schedules designated new employees for Conflict-of-Interest training.

• Updates and maintains a variety of logs and databases and enters DOT physicals and DMV information in Peoplesoft.