Executive Assistant

Seattle, WA

Long Term

The Senior Executive Assistant should thrive in high-pressure situations, adeptly managing a diverse array of tasks and confidential matters with utmost discretion. Exceptional communication skills are paramount, along with a passion for operating within a fast-paced, mission-oriented, results-focused environment. The ability to prioritize tasks independently is vital, underscoring the importance of flexibility, adept problem-solving abilities, and seamless collaboration with colleagues at all levels of the organization. Maintaining professionalism in all communications is imperative. Additionally, the role encompasses various administrative duties and ad hoc projects, requiring adaptability and resourcefulness.

In addition to this work, we are looking for someone who will be a strong partner to our executives and their teams.

• Provide comprehensive support services to SVP and VPs, ensuring outstanding communication, responsiveness, and execution

• Provide sophisticated Outlook inbox, task, and calendar management. Prioritize inquiries and requests, troubleshoot conflicts with little guidance, make judgements and take actions to ensure smooth day-to-day engagements and effective communications with others

• Work closely with each executive to keep them well informed of upcoming commitments and responsibilities. Anticipate needs in advance of meetings, conferences, etc. and follow up appropriately

• Prepare and edit documents as needed, including correspondence, memos, notes, presentations, reports, forms, spreadsheets, slide decks, etc.

• Ensure well organized and up-to-date travel logistics, expense reports, contact lists, vendor and invoice management, files/records, and other administrative needs

• Assist in other related duties as needed

• 8 years executive support experience, including supporting senior executives

• Excellent verbal and written communication skills. Ability to speak and write with professionalism and tact in a wide range of circumstances

• Advanced skills in Microsoft Office

• Judgement to make appropriate, informed decisions regarding priorities, time, and communication. Able to maintain a high level of integrity and discretion in handling confidential information

• Demonstrated sensitivity to diversity, equity, and inclusion

• Exceptional organizational skills, follow-through, and attention to detail

• High initiative, productivity, and agility. Ability to complete a high volume of tasks and projects with limited guidance. Ability to switch gears and react with appropriate speed to situations and events that require quick response or turnaround

• Technical proficiency to rapidly learn software and troubleshoot/solve technical problems