Job Title: Senior Administrative Assistant

Work Location: Santa Clara, CA, 95054

Duration: 4 Months

Work Type: Contract

Job Type: Onsite

Pay Rate: $37-$37.00/ Hr on w2

JOB DUTIES:

THE ROLE:

• We are seeking a dynamic and proactive Department Administrative Assistant and onsite lead to join the client Data Center GPU & Accelerated Processing organization.
• Your duties will include, but is not limited to, project coordination, calendar and meeting management, travel, goods & services purchasing, report preparation, and expense reporting.
• As a pivotal member of our administrative team, you will thrive in a fast-paced, collaborative environment, partnering with executive assistants and chiefs of staffs to support a wide range of management levels, customers, and employees.

THE PERSON:

• The ideal candidate will possess exceptional organizational and multitasking skills, serving as a reliable backup to our Executive Assistants in confidently navigating a complex C-Suite environment.
• Your dedication to continuous improvement and proactive approach will be instrumental as you anticipate departmental needs and prioritize time, requests, schedules, and information.

KEY RESPONSIBILITIES:

• Provide comprehensive onsite administrative support for the Data Center GPU & Accelerated Processing team in Santa Clara, accommodating onsite, hybrid, and traveling employees.
• Interface with executive management, customers, and visitors, redirecting inquiries and issues as needed.
• Manage departmental financial processes, including budgets, contracts, purchase orders, payments, and vendor relations
• Facilitate expense reporting and ensure timely submission for assigned executives.
• Oversee inventory and procurement of departmental supplies and coordinate equipment or facility maintenance.
• Handle IT new hire onboarding and support various departmental needs, including awards, onsite catering, and IT resources.
• Serve as a backup for Executive Assistants, especially in executive calendaring and coordination of internal offsite meetings, customer events, and travel arrangements.
• Understand business operations and use this expertise to help improve operations and overall efficiency of the organization
• Exercise judgment and initiative, demonstrating flexibility and responsiveness in all tasks.

PREFERRED EXPERIENCE:

• Bachelor’s Degree or equivalent level of experience
• Proven track record of supporting large teams, including executive-level leaders.
• Experience in departmental or executive administrative support.
• Proficiency in a range of office automation tools and software, including PowerPoint, Excel, Word, SharePoint, and SAP.
• Ability to collaborate effectively with diverse stakeholders and manage multiple tasks simultaneously
• Excellent customer service and composure under pressure
• Strong organizational skills, detail-oriented, ability to multitask and prioritize multiple projects in a timely manner
• Effective written and verbal communication skills with co-workers, clients and customers at all levels
• Demonstrated ability to partner well with others and build strong, effective relationships
• Demonstrated ability to exercise judgment and initiative, with a high degree of flexibility and responsiveness.

ACADEMIC CREDENTIALS:

• Bachelor’s Degree or equivalent level of experience