Position Summary :

The Office Manager will be the point of contact for administrative tasks on the mountain, managing office operations, and providing support to various departments within the resort.

The role will have a strong focus on cash controls for all points of sale and will have a direct reporting relationship to Finance in the corporate office.

Essential Duties & Responsibilities :

• Daily Cash Management and Financial Transactions :
• Perform daily cash-outs, including counting cash bags and reconciling any discrepancies.
• F&B, Special Events, Retail & Ticketing
• Ensure timely deposits.
• Prepare cash bags for the next shift and handle signing out procedures.
• Conduct bank runs and manage postal tasks as necessary, optimizing efficiency.
• Coordinate with the Accounts Payable (AP) team to print and code invoices received via email.
• Facilitate the scanning and forwarding of invoices to the designated recipient for review and payment.
• Streamline invoice entry into the accounting software (CE) for efficient processing.
• Prepare purchase orders
• Designated person for proposed contracts
• Assure adherence to company credit card policy.
• Assist staff with completing expense reports accurately and in a timely manner.
• Provide support for expense report submissions and processing.
• Office Supplies Management :
• Oversee office supply inventory and procurement processes to ensure adequate supplies are available.
• Customer Communication :
• During the ski season, serve as backup and off season, take on the primary role for the following :
• Respond to the email account, responding to inquiries and coordinating product shipments as needed.
• Answer incoming phone calls and aid or direct inquiries to the appropriate personnel.
• Pro Shop Oversight :
• Manage ticketing systems and cashier duties, addressing any issues that arise.
• Review and oversee pro shop operations, including scheduling, ensuring efficient inventory management and sales processes.
• Collaborate with relevant staff members to address any operational challenges or discrepancies.
• Inventory Management :
• Ensure inventory is completed monthly on the last day of each month and communicated to Corporate Finance.
• Assist in inventory management processes, particularly within the pro shop, to ensure accurate tracking and reporting.
• Onboarding Support and Document Collection :
• Serve as a point of contact for new hires on their first day, addressing any questions or concerns they may have during the onboarding process.
• Coordinate with new hires to collect required documentation, such as employment contracts, tax forms, and identification.
• Ensure that all documents are completed accurately and in compliance with company policies and regulatory requirements.
• Assist HR team in preparing materials for new employees.

Minimum / Preferred Requirements

Education :

• College graduate with Accounting Degree or relevant experience
• Minimum of 3 years' experience with AP / AR / PR

Knowledge / Skills :

• Excellent communication and interpersonal skills to collaborate with diverse teams, stakeholders, and the local community.
• Proficiency in financial analysis, budgeting, and inventory management.
• The capacity to work collaboratively with other departments (such as marketing, finance, and HR) to achieve overall resort goals.

Physical Demands / Environmental Conditions :

Availability days, nights and weekends, specifically during the ski season. Work week consists of 50 hours per week.

Tenney Resort & Recreation LLC is proud to be an equal opportunity employer. We do not discriminate based upon race, color, national origin, religion, sex, pregnancy, age, disability, genetic information, sexual orientation, gender identity, veteran or military status, or any other applicable characteristic protected by law.

Last updated : 2024-05-23