ABOUT THE TEPA COMPANIES

The Tepa Companies are wholly owned subsidiaries of the Paskenta Band of Nomlaki Indians. They deliver comprehensive and sustainable solutions to federal, state, local and private-sector clients throughout the United States. The tribally owned companies work independently and collaboratively to provide wide-ranging construction, engineering, environmental, industrial, staffing and technology services. Established in 2005, the Tepa Companies employ people in offices across the United States, including California, Colorado, Florida, Georgia, Missouri, and Texas.

When you join Tepa Companies, you have the opportunity to expand your entrepreneurial skill set while growing professionally alongside the best in the industry. You will have the opportunity to impact your team, the organization as a whole and subsequently, our Tribe.

We seek out top talent to provide the best services for our clients. We focus on being a responsible company for our employees and their families by creating a culture that reflects our core values and offering competitive pay and benefits packages. Tepa Companies is an equal opportunity employer and encourages diversity in the workforce.

ABOUT THE JOB

The Tepa Companies are seeking a Project Administrative Assistant (PAA) to provide project support to project management and field teams for our Industrial Services Division. The PAA creates and maintains project files, tracks subcontractor paperwork (including but not limited to: subcontracts, insurance, payroll, pay applications), and communicates with field and office staff regarding subcontractor employee hours and labor classifications.

Responsibilities include:

* Creating & maintaining project specific wage rate sheets for field personnel

* Preparing and submitting field staff time sheets

* Process incoming invoices and pay applications

* Preparing and submitting client billing

* Preparation of project closeout reports

* Preparation of subcontracts

* Preparation of DBIA agreements

* Preparation of purchase orders

* Preparation of professional service orders

* Preparation of vendor/subcontractor change orders

* Preparation and submission of base access requests

* Scheduling delivery & pick-up of on-site rental equipment

* Coordinating travel arrangements

* Coordinating international shipping

* Coordinating international flights

* Responds to field staff questions

* Ensures accounting has necessary contract documents for project maintenance and payments

* Tracks and submits expense reports for management and field teams

* Reports status and updates verbally and in written form to management

* Coordinates efforts within the team and with outside vendors efficiently

* Conducts general clerical duties as required (typing, filing, meetings, etc.). Prepare memos, forms, and letters as needed

* Files electronic and hard copy documents

* Submits and tracks business licenses

WHAT WE'RE LOOKING FOR

* High school or General Education Diploma

* 3 years of project support experience

* Understanding of federal contracting

* Industry knowledge of Industrial fueling systems

* Intermediate proficiency in Microsoft Word, Excel and Outlook

* Intermediate proficiency in organization and prioritization

* Intermediate proficiency in oral and written communication