Position Overview:

We are a dynamic and fast-growing enterprise with a new luxury hair salon set to open this fall and an established cybersecurity consulting business. We seek a highly organized, proactive, and resourceful Personal Assistant to support the owner in managing both businesses efficiently. This role requires a candidate capable of multitasking and handling various responsibilities with precision and confidentiality. This role will involve coordinating schedules, managing travel arrangements, overseeing event planning, and providing administrative assistance.

Job Responsibilities:

Administrative Support:

• Manage the owner’s calendar, schedule appointments, and coordinate meetings.
• Handle correspondence, including emails and phone calls, on behalf of the owner.
• Prepare and edit documents, reports, and presentations.
• Organize and maintain files and records, ensuring they are up-to-date and accessible.

Salon Operations:

• Assist in the setup and opening of the new luxury hair salon.
• Coordinate with vendors, suppliers, and contractors to ensure timely delivery and installation of equipment and products.
• Handle client bookings, confirmations, and follow-up communications.
• Assist in managing inventory and ordering supplies as needed.
• Support marketing initiatives, including social media management and promotional events.

Cybersecurity Consulting Support:

• Assist with client communications, scheduling consultations, and follow-up meetings.
• Manage project timelines, track deliverables, and ensure deadlines are met.
• Maintain confidentiality and security of sensitive client information.
• Support in the preparation of cybersecurity reports, presentations, and other client deliverables.

Personal Assistance:

• Run personal errands for the owner as needed.
• Manage travel arrangements, including booking flights, accommodations, and transportation.
• Handle any additional tasks or projects as assigned by the owner.

Qualifications:

• Proven experience as a personal assistant or in a similar administrative role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize workload effectively.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Experience in the beauty or salon industry is a plus.
• Understanding of cybersecurity concepts is desirable but not required.
• High level of discretion and confidentiality.
• Professional and polished demeanor.