Job Description

The Administrative Assistant provides administrative support to Terra Labor Consulting Group. This individual is responsible for executive administrative functions including answering phones, screening calls, managing expense reports, scheduling meetings, receiving visitors, internal and external correspondence, overseeing company functions and event coordination, calendar management, general office duties, preparing materials for all meetings, coordinating board materials and meetings, registering for all conferences, running errands and other duties as assigned. This is a fast-paced position with a growing company. Looking for an outgoing front desk person to join our team.

Responsibilities

· Answering and directing phone calls

· Greeting visitors and notifying employees of their arrival

· Perform clerical duties, take memos, maintain files, and organize documents

· Sending messages through MS Outlook

· Oversee mail deliveries, packages, and couriers

· Manage and maintain files and records

· Keep office tidy and clean

· Responsible for opening and closing the office.

Requirements

· High school diploma or equivalent

· 3 years of work experience as an Administrative Assistant

· MS Office proficiency

· Must be authorized to work in the US for any US employer

· Ability to prioritize work, meet deadlines, and handle multiple projects simultaneously.

· Sound decision-making and critical thinking.

· Ability to work independently with minimum supervision

· Highly organized multitasker who works well in a fast-paced environment

· Excellent time management and communication skills

· Ability to communicate in English and Spanish