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Administrative Assistant II, Construction Services (226 Days)
$52k-67k (estimate)
Full Time
6 Days Ago
Dallas Independent School District is Hiring an Administrative Assistant II, Construction Services (226 Days) Near Dallas, TX
Description
- Organize and process construction and professional services contracts for the Bond Program with an emphasis on prioritizing tasks and time
- Compose and process technology contracts and customized supplemental service agreements for the Bond Program with an emphasis on prioritizing tasks and time
- Interact with the program manager(s) by using workflow and protocol
- Knowledge of various contract forms that monitor compliance
- Ensure the proper processing of District forms
- Process check requests for the Bond Program such as but not limited to, government agencies, attorney fees, and other operational areas
- Assist with the organization and management of contract and payment files
- Perform requisition entry and receiving for the Bond Program
- Time and date stamp all insurance certificates received through the mail and forward to Risk Management
- Respond to payment and performance bond requests from contractors and sub-contractors
- Offer clerical assistance as needed for procurement and operations
- Provide Notary Public services as needed for procurement and operations
- Assist with reception desk, phone system, scheduling of conference rooms, and meetings as needed
- Help with distribution of incoming mail and preparation of outgoing mail
- Participate in the quality control and review of invoices for Construction Services- Accounts Payable
- Respond to inquiries from employees and/or the public in an accurate, knowledgeable, and efficient manner
- Advise supervisor of all inquiries that cannot be personally handled
- Provide regular feedback to supervisor regarding the status of projects or issues
- Maintain and adhere to ethical business practices
- Perform all other tasks and duties as assigned
- High School Diploma from an accredited school (USA equivalent) with related training
- Associate's degree from an accredited university (USA equivalent) in a related field preferred
- Five years of related experience and/or training or equivalent combination of education and experience (Associate or bachelor's degree preferred from an accredited university (USA equivalent)
- Computer skills, specifically, familiarity with Microsoft Windows, Microsoft Office Professional, and statistical accounting software application
- Effective interpersonal skills to interact with all levels of employees, staff members, and the general public
- Must be a task-oriented self-starter with the ability to perform with a high degree of accuracy
- Planning, problem-solving and investigative skills as required to research inquiries
- Ability to coordinate multiple projects and assignments with a high degree of flexibility is required
Job Summary
JOB TYPE
Full Time
SALARY
$52k-67k (estimate)
POST DATE
06/22/2024
EXPIRATION DATE
07/10/2024
WEBSITE
dallasisd.org
HEADQUARTERS
DALLAS, TX
SIZE
15,000 - 50,000
FOUNDED
1867
CEO
MICHAEL HINOJOSA
REVENUE
$1B - $3B
INDUSTRY
Elementary & Secondary Education
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