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Program Specialist II
$99k-138k (estimate)
Full Time | Ancillary Healthcare
2 Days Ago
Texas Health and Human Services is Hiring a Program Specialist II Near Austin, TX
Job DescriptionProgram Specialist II:
Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of each other, teamwork, and inclusivity? HSCS is dedicated to building a diverse community atmosphere where employees feel valued, supported, and accepted while providing specialized care for Texans in need. If providing hope and healing through compassionate, innovative, and individualized care interest you, we welcome your application for the position below.
The Program Specialist II- Medical Staff Coordinator performs complex (journey- level) administrative, consultative, and technical support for the combined offices of the Medical Director and Superintendent Offices. This position works under the supervision of the Medical Director. Work involves coordinating the initial application process, reappointment process, and delineation of clinical privileges for all members of the medical staff. Plans, directs, organizes, and monitors flow of work within the medical staff department. Assists as the subject matter expert in medical services contracts and the site Graduate Medical Educator.
Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Essential Job FunctionsAttends work on a regular basis and may be asked to work a specific shift
schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Coordinates the initial application process, reappointment process and delineation of clinical privileges for all members of the medical staff. Verifies and keeps current documentation of license, DPS, Drug Enforcement Administration (DEA), and queries the National Practitioner Data Bank, and Office of Inspector General for sanctions as required. Maintains individual practitioner credential files for all medical staff members with current appointments, reappointments, and privileges. Maintains individual practitioner medical peer review files for all medical staff members. Coordinates and assigns all chart audits to physicians. Tracks audits and all pending issues.
Responsible for planning, directing, organizing, and monitoring flow of work in medical staff office including recruiting of physicians. Also coordinating weekend, and holiday MOD call, and arranges provider lodging and maintenance work orders. Posts treatment team roster updates. Maintains coverage of leave time and names of physicians covering. Maintains and updates monthly physician assignment schedule and authorized signature lists. Coordinates with Competency Training and Development (CTD) for new provider orientation. Also assists the medical director with verifying timesheets monthly to ensure accuracy of overtime related to Medical Officer on Duty (MOD) activities is accurate. Assists the Medical Director as needed.
Provides high-level administrative support for projects, committees, and reports: Coordinates several projects on behalf of the Medical Director and Assistant Superintendent including but not limited to committee minutes and agenda, facility Dangerousness Review Boards, resident and student data collection and reporting, and contract support. Collects information for external inquiries, performs research, and assists in the development of projects or documents. Prepares routine and complex reports, studies, forms, and correspondence. Prepares and maintains supporting information in Excel, Word, PowerPoint, and SharePoint.
Conducts quarterly tracers on SH units to evaluate care standards. Oversees tracer data collection, inputting it into the database, and generating reports for the Provision of Care team. Attends meetings ensuring alignment with performance improvement goals, and that tracer results contribute to overall quality improvement efforts.
Assists as a Subject Matter Expert in the development, evaluations, and renewal of medical services contracts. Responsible for preparing reports to be presented to the Governing Body regarding medical staff membership and privileges. Collect and maintain all records as defined in the DSHS Record Retention Schedule as Credentialing and Privileging Records for the medical staff. Maintains and updates the Medical Staff Bylaws as required. Manages provider completion of Ongoing Professional Practice Evaluation (OPPE) and annual evaluations.
Serves as the site Graduate Medical Education (GME) coordinator for affiliated medical school, residency, and fellowship programs. Facilitating the organization of on-site clinical rotation hours for medical students, residents, and fellows. Collaborates closely with program directors, faculty members, and SH leadership staff to ensure that these rotations align with curriculum requirements and meet the educational needs of trainees. Coordinating scheduling logistics, managing resources, and providing support to enhance the learning experience for participants in the GME programs.
Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills AbilitiesKnowledge of general office practices and procedures.
Ability to exercise independent judgment in prioritizing duties, projects, and other assignments.
Ability to be flexible in solving problems arising on a daily basis and manages multiple projects.
Ability to demonstrate proficiency with data processing programs and works independently on difficult and complex administrative tasks.
Ability to deal with the public in a pleasant but effective manner and maintain effective working relationships with other employees and departments within the hospital as well as outside agencies.
Ability to maintain discretion working with confidential materials.
Proficient with applications Microsoft Word and Excel.
Registration Or Licensure RequirementsPreferred: Certified Provider Credentialing Specialist (CPCS) or Certified Professional in Medical Services Management (CPMSM) certification.
OR
Working toward achieving Certified Provider Credentialing Specialist (CPCS) and/or Certified Professional in Medical Services Management (CPMSM) certification and successfully pass either CPCS or CPMSM examination(s) within 2 years
Initial Selection CriteriaExperience working in a medical environment.
Proficiency in Microsoft Programs.
Additional InformationRequisition # 609308
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, and HHS OIG list of Excluded Individuals/Entities. Males between the ages of 18-25 must be registered with the Selective Service.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Waco Center for Youth applicants must be 21 years of age.
Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours.
Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. According to the Centers for Disease Control and Prevention, healthcare workers are considered to be at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All these diseases are vaccine preventable. As a result, state hospital policy requires employees be vaccinated according to their level of contact with individuals. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures.
If you need assistance completing the online application, contact the HHS Employee Service Center at 1-888-894-4747.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
MOS CodeThere are no specific MOS Codes for this position. However, all active-duty
military, reservists, guardsmen, and veterans are encouraged to apply if qualified
to fill this position. For more information see the Texas State Auditor’s Military
Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Top 10 Tips for Success when Applying to Jobs at HHSC and DSHS
Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of each other, teamwork, and inclusivity? HSCS is dedicated to building a diverse community atmosphere where employees feel valued, supported, and accepted while providing specialized care for Texans in need. If providing hope and healing through compassionate, innovative, and individualized care interest you, we welcome your application for the position below.
The Program Specialist II- Medical Staff Coordinator performs complex (journey- level) administrative, consultative, and technical support for the combined offices of the Medical Director and Superintendent Offices. This position works under the supervision of the Medical Director. Work involves coordinating the initial application process, reappointment process, and delineation of clinical privileges for all members of the medical staff. Plans, directs, organizes, and monitors flow of work within the medical staff department. Assists as the subject matter expert in medical services contracts and the site Graduate Medical Educator.
Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Essential Job FunctionsAttends work on a regular basis and may be asked to work a specific shift
schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Coordinates the initial application process, reappointment process and delineation of clinical privileges for all members of the medical staff. Verifies and keeps current documentation of license, DPS, Drug Enforcement Administration (DEA), and queries the National Practitioner Data Bank, and Office of Inspector General for sanctions as required. Maintains individual practitioner credential files for all medical staff members with current appointments, reappointments, and privileges. Maintains individual practitioner medical peer review files for all medical staff members. Coordinates and assigns all chart audits to physicians. Tracks audits and all pending issues.
Responsible for planning, directing, organizing, and monitoring flow of work in medical staff office including recruiting of physicians. Also coordinating weekend, and holiday MOD call, and arranges provider lodging and maintenance work orders. Posts treatment team roster updates. Maintains coverage of leave time and names of physicians covering. Maintains and updates monthly physician assignment schedule and authorized signature lists. Coordinates with Competency Training and Development (CTD) for new provider orientation. Also assists the medical director with verifying timesheets monthly to ensure accuracy of overtime related to Medical Officer on Duty (MOD) activities is accurate. Assists the Medical Director as needed.
Provides high-level administrative support for projects, committees, and reports: Coordinates several projects on behalf of the Medical Director and Assistant Superintendent including but not limited to committee minutes and agenda, facility Dangerousness Review Boards, resident and student data collection and reporting, and contract support. Collects information for external inquiries, performs research, and assists in the development of projects or documents. Prepares routine and complex reports, studies, forms, and correspondence. Prepares and maintains supporting information in Excel, Word, PowerPoint, and SharePoint.
Conducts quarterly tracers on SH units to evaluate care standards. Oversees tracer data collection, inputting it into the database, and generating reports for the Provision of Care team. Attends meetings ensuring alignment with performance improvement goals, and that tracer results contribute to overall quality improvement efforts.
Assists as a Subject Matter Expert in the development, evaluations, and renewal of medical services contracts. Responsible for preparing reports to be presented to the Governing Body regarding medical staff membership and privileges. Collect and maintain all records as defined in the DSHS Record Retention Schedule as Credentialing and Privileging Records for the medical staff. Maintains and updates the Medical Staff Bylaws as required. Manages provider completion of Ongoing Professional Practice Evaluation (OPPE) and annual evaluations.
Serves as the site Graduate Medical Education (GME) coordinator for affiliated medical school, residency, and fellowship programs. Facilitating the organization of on-site clinical rotation hours for medical students, residents, and fellows. Collaborates closely with program directors, faculty members, and SH leadership staff to ensure that these rotations align with curriculum requirements and meet the educational needs of trainees. Coordinating scheduling logistics, managing resources, and providing support to enhance the learning experience for participants in the GME programs.
Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills AbilitiesKnowledge of general office practices and procedures.
Ability to exercise independent judgment in prioritizing duties, projects, and other assignments.
Ability to be flexible in solving problems arising on a daily basis and manages multiple projects.
Ability to demonstrate proficiency with data processing programs and works independently on difficult and complex administrative tasks.
Ability to deal with the public in a pleasant but effective manner and maintain effective working relationships with other employees and departments within the hospital as well as outside agencies.
Ability to maintain discretion working with confidential materials.
Proficient with applications Microsoft Word and Excel.
Registration Or Licensure RequirementsPreferred: Certified Provider Credentialing Specialist (CPCS) or Certified Professional in Medical Services Management (CPMSM) certification.
OR
Working toward achieving Certified Provider Credentialing Specialist (CPCS) and/or Certified Professional in Medical Services Management (CPMSM) certification and successfully pass either CPCS or CPMSM examination(s) within 2 years
Initial Selection CriteriaExperience working in a medical environment.
Proficiency in Microsoft Programs.
Additional InformationRequisition # 609308
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, and HHS OIG list of Excluded Individuals/Entities. Males between the ages of 18-25 must be registered with the Selective Service.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Waco Center for Youth applicants must be 21 years of age.
Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours.
Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. According to the Centers for Disease Control and Prevention, healthcare workers are considered to be at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All these diseases are vaccine preventable. As a result, state hospital policy requires employees be vaccinated according to their level of contact with individuals. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures.
If you need assistance completing the online application, contact the HHS Employee Service Center at 1-888-894-4747.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
MOS CodeThere are no specific MOS Codes for this position. However, all active-duty
military, reservists, guardsmen, and veterans are encouraged to apply if qualified
to fill this position. For more information see the Texas State Auditor’s Military
Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Top 10 Tips for Success when Applying to Jobs at HHSC and DSHS
Job Summary
JOB TYPE
Full Time
INDUSTRY
Ancillary Healthcare
SALARY
$99k-138k (estimate)
POST DATE
07/04/2024
EXPIRATION DATE
07/27/2024
WEBSITE
hhs.texas.gov
HEADQUARTERS
PECOS, TX
SIZE
<25
FOUNDED
1965
REVENUE
<$5M
INDUSTRY
Ancillary Healthcare
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