Advanced Acoustic Concepts, LLC, a Thales Company, is a technical leader in the fields of sonar systems, sonar signal processing, acoustic training systems, and open architecture system and software integration. The venture focuses on emerging areas in the undersea warfare domain where the customer has identified mission-critical needs. For additional information about Advanced Acoustic Concepts, please visit our website at: http://www.aaccorp.com.

Job Title: Program Manager I

Job Location: Hauppauge, NY (effective 6/2024, our new office location will be in Great River, NY)

Position Summary

Manage and direct the daily execution of contract requirements to assure that cost, schedules and performance goals are met. Lead all meetings and the integrated product team (kick-off through project close). Provide interface, communication and coordination with internal and external customers on matters pertaining to existing contracts and bid and proposal activities. Responsibilities are conducted under the guidance of senior level management (Director of Programs, or LOB Lead). This position will function at the lowest level of complexity.

Primary and Essential Accountabilities

• Manage and direct the daily execution of contract requirements to assure that cost, schedules and performance goals are met
• Lead all meetings and the integrated product team (kick-off through project close)
• Provide interface, communication and coordination with internal and external customers on matters pertaining to existing contracts and bid and proposal activities
• Participate as a team member or leader on bid and proposal activities
• Ensure that the requirements of the request for proposal are met in the preparation and documentation of bids and proposals
• Actively seek new business opportunities in coordination with Business Development
• Represent management at program reviews, meetings, seminars, etc.
• Prepare for and participate in contract/subcontract negotiations. While representing Company's interests, assure that all government regulatory guidance is adhered to
• Develop and implement plans and schedules to execute contracts/subcontracts. Allocate and control contract budgets for labor, material, travel and purchased services. Report program status to senior management on a monthly basis
• Formally identify, assess, monitor and mitigate risk throughout the program life cycle. Obtains management approval prior to making decisions that will cause deterioration of established program, cost and schedule objectives
• Develop and implement corrective action plans when deviations from budgets and/or schedules are evident
• Seek senior management assistance in resolving schedule and budget problems as they arise
• Perform variance analysis of schedule and cost on a formal and informal basis and present them to senior management (i.e. earned value management system)
• Serve as the primary interface with the customer on all matters involving contract execution. Coordinate with other departments on resolution of contractual problems with the customer
• Coordinate with Contracts Administration on issues pertaining to contract requirements, changes, and interpretations
• Assure that conduct of contract requirements is executed in accordance with appropriate regulations and Company policies and procedures (i.e.: federal acquisition regulations)
• Provide leadership to program team. Assures communication and cooperation among team members and resolves areas of conflict
• Manage inventory effectively
• Manage Internal Research and Development projects
• Assure a timely closeout of completed programs to ensure that all obligations are satisfied and program documentation is properly recorded
• Understand and develop leading verses lagging indicators
• Develop and execute program corrective action strategies
• Develop and understand principles of program planning (i.e.: developing a Bill of Materials and Basis of Estimate)
• Understand lean and process improvement principles (i.e.: Lean Six Sigma)
• Understand cash flow management principles
• Support, communicate, reinforce and defend the mission, values and culture of the organization

Basic Qualifications

• Bachelor's Degree or equivalent combination of education and experience (Engineering or Business degree preferred)
• 3-7 years of directly related experience
• Knowledge of program management tools and procedures
• Solid leadership and management skills, particularly "influence management" and "conflict resolution"
• Experience throughout the program lifecycle from development through sustainment to include: proposal development, requirements decomposition, generation of system and subsystem statements of work and subcontracts, risk management, and continuous improvement efforts including implementation cost reduction and performance improvement efforts
• Experience with earned value cost accounting and reporting; experience with metrics for assessing and reporting program progress, productivity and variance analysis
• Experience in finance, contracting, export regulations, engineering, logistics, manufacturing and supply chain management
• Excellent customer interface skills
• Solid problem-solving skills
• Excellent presentation skills
• Demonstrated success in managing manpower planning, project reviews, scheduling and budget control
• Successful track record in managing complex aerospace/defense programs as a prime or subcontractor to a domestic or foreign military organization
• Excellent leadership and oral and written communication skills
• Must have a portfolio of programs in which financial objectives (profit, cash flow, revenue, bookings) were achieved
• Program Management preferred (i.e. PMP or DAU level 3)
• Prefer experience with turnaround programs in which recovery was successful

Additional Desirable Qualifications, Skills, and Knowledge

• Experience integrating COTS systems into navy platforms
• Strong understanding of PMBOK (Program Management Book of Knowledge)
• Strong background in providing integrated Master Scheduling

Physical Requirements

• Lifting (up to 20 lbs.): up to 25% of time
• Walking: up to 25% of time
• Climbing, Bending, Standing, Stooping: up to 10% of time
• Sitting: up to 75% of time
• Travel: up to 10% of time

The annual base salary range of this position is $95,426.00 - $128,825.00.

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement for a new hire, promotion, or job transfer, and may be modified in the future. Actual base salary may vary depending on a variety of factors including relevant experience, education, specialized/key skills, certifications, departmental budgets, market demands, geographic location, and other relevant, job-related factors.

We offer a full spectrum of benefits including healthcare benefits, paid time off, holidays, tuition assistance, life insurance, short/long term disability and other insurance plans, subject to eligibility or requirements. Eligible employees may enroll in the Company's 401(k) retirement savings plan, which includes a matching percentage. This position is also eligible for a bonus plan in addition to the base pay range listed above.

AAC works on a 9/80 compressed work schedule whereby employees work 80 hours in 2 weeks with every other Friday off.

Advanced Acoustic Concepts, LLC is an equal opportunity/affirmative action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.